SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI-110002

RIGHT TO INFORMATION - OBLIGATIONS OF PUBLIC AUTHORITIES AS CONTAINED UNDER SECTION 4 OF THE ACT.

INDEX

1. Particulars, Function and Duties of the School
2. Powers and Duties of the Officers and Employees of the School
3. Procedure followed in the decision making process, including channels of supervision and accountability
4. Particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of Institutes policy or implementation thereof
5. Statement of Boards, Councils, Committees, or other Bodies consisting of two or more persons constituted as a part of the School or for the purpose of its advice and as to whether meetings of those Boards, Councils, Committees and other bodies are open to the public or the minutes of such meetings are accessible for public.
6. DIRECTORY OF OFFICERS AND EMPLOYEES OF THE SCHOOL
7. Monthly remuneration received by Institute officials and employees for the month of January, 2008
8. Budget allocated to various important areas, agencies, indicating the particulars of plans, proposed expenditures and reports on disbursements made.
9. Manner of execution of subsidy/ concessions programme/ schemes, including the amounts allocated and the details of beneficiaries of such programme
10. Names, designations and other particulars of the Public Information Officers
11. Weeding out Rules of the School.

SCHOOL OF PLANNING AND ARCHITECTURE
NEW DELHI

RIGHT TO INFORMATION - OBLIGATIONS OF PUBLIC AUTHORITIES
AS CONTAINED UNDER SECTION 4 OF THE ACT.

Particulars, Function and Duties of the School

In the 1930s, the Capital Complex at New Delhi had just been inaugurated as the seat of the Government of India. Of the many talented British architects associated with the building of the new Capital enclave, only Walter George elected to stay on and establish a private practice in Delhi. There were hardly five architects in private practice in the city, as the profession was still in its infancy in northern India at that time. The two existing schools for training architects in India were in far off Bombay and Baroda. An acute shortage of trained professionals was being felt. The outbreak of World War II generated a sudden demand for engineer - architects by the Allied forces, and George and a few friends helped establish the first training facility for architects in this region. And so the Department of Architecture came into existence as part of the Delhi Polytechnic at Kashmeri Gate in 1942.

The first Principal of the Delhi Polytechnic was W.W. Wood, and the first Head of the Department of Architecture was Mirza. When Mirza migrated to Pakistan, he was replaced by John Terry, a Walter George protégé. The first batch of students to complete the course received their National Diplomas in Architecture in 1950, ready and eager to face the challenges thrown up by Independence and the country's partition. The building of Chandigarh was a powerful magnet for many.

Meanwhile, other young Indian architects and planners were returning home to participate in nation building after postgraduate studies abroad. George took a keen interest in their welfare and helped them organize themselves. He was, for example, the principle motivating force behind the creation of the Institute of Town Planners (India) (ITPI), in 1951. He encouraged one of his young friends, T.J Manickam (then serving as a Senior Architect in the CPWD) to consider establishing a School for Town and Country Planning. Manickam was a dynamic personality -a qualified architect, civil engineer, and town planner. He quit government service and took up the challenge.

The School of Town and Country Planning was established by the Government in 1955 and registered as a Society. It operated in rented premises in Kapurthala House on Man Singh Road. Due to Manickam's excellent relations with government architects, planners and bureaucrats he was able to secure prime land for building both a headquarters for ITPI and the School in Indraprastha Estate. The foundation stone for what is now called the Planning Campus was laid by Professor Humayun Kabir, Union Minister for Scientific Research and Cultural Affairs, on 26 May, 1958. The School was well on its way and has never looked back since. Manickam was thus the Founder Director and architect of this institution.

In 1959, the Department of Architecture of the Delhi Polytechnic joined the School of Town And Country Planning and the newly integrated institution was renamed the School of Planning and Architecture (SPA). The physical relocation of the architecture department took a few years; the architecture campus, also designed by Manickam, was ready for occupation in 1965.

Within twenty-five years of its founding, the School had established a formidable and unique reputation as the nation's leading institution for imparting Professional education in the physical design and planning fields. The Government of India thus conferred the Status of Deemed University on the School in 1979. This entitled SPA to confer its own degrees and to broaden its horizons by introducing new academic programmes, extension programmes, and to promote research and consultancy activities.

The' 80s were marked by many advances: the setting up of Centers for Advanced Studies attached to different departments of study, the initiation of doctoral programmes, and the establishment of the Centre for Analysis and Systems Studies (CASS). The decade culminated in the construction of a residential campus in Taimur Nagar, New Friends Colony. This provided both augmented hostel facilities and a few units of housing for staff and faculty.

In 1992 a few Delhi based alumni of the School established the first officially recognized and registered alumni association, with the Director as patron. SPA Alumni, as the association is known, organized the Golden Jubilee celebrations of the Department of Architecture that same year. This association has tremendous potential for playing a very active supporting role in the future development of the School.

The '90s have seen the School enter into several bi-lateral partnerships with foreign universities and research organizations in order to pursue specialized areas of research, organize workshops, seminars, exhibitions, and so on. An Overseas Research Development Centre has been established by the School to extend facilities to developing countries in Africa and the SAARC nations.

The School has taken lead in introducing academic programmes in specialized fields both at Bachelor's and Master's level. At present the School offers the following programmes:

UNDER-GRADUATE PROGRAMMESINTAKE


• Bachelor's Degree Course in Architecture 68+15%*+1**
  
  
• Bachelor's Degree Course in Planning 22+15%*+1**
  
  
POST-GRADUATE PROGRAMMES


• Master's Degree Course in Architecture with specialization in:
  
  
  • Architectural Conservation10
    
    
  • Industrial Design15
    
    
  • Urban Design 10
    
    
• Master's Degree Course in Planning with specialization in:
  
  
  • Environmental Planning10
    
    
  • Housing15
    
    
  • Transport Planning15
    
    
  • Regional Planning10
    
    
  • Urban Planning20
    
    
• Master's Degree Course in Building Engineering and Management15
  
  
• Master's Degree Course in Landscape Architecture15
  
  
Ph.D. Programmes


• * Foreign Nationals 10%, NRI 3% & PIO 3%
• ** Kashmiri Migrants 1 (one seat)

Objects of the School


• To provide for instruction and research in architecture, urban design, building, town and country planning, housing, traffic and transport planning, landscape architecture and other branches of studies pertaining to human settlements and the environment; and
  
  
• To develop in the student and research scholar
  
  
  • A sense of responsibility to serve society in the field of human settlements and the environment and to play an active role in the preservation, protection and enhancement of the quality of both natural and man-made environments;
    
    
  • A national and international outlook in the field of human settlements and the environment;
    
    
  • Knowledge of techniques and developments in regard to human settlements and environment;
    
    
  • Skills in regards to planning, designing, building, managing and related tasks pertaining to human settlements and the environment.
    
    

The powers and functions of the School


• To establish, administer and manage the School of Planning and Architecture and such other centers for research, extension and instruction as are necessary for the furtherance of the objects of the School.
  
  
• To prescribe and conduct courses of training in all branches of knowledge pertaining to human settlements and the environment;
  
  
• To organize and undertake extramural teaching and extension services;
  
  
• To determine and provide for examinations/tests for admission, to the School and to admit candidates to such courses;
  
  
• To prescribe regulations for and to hold examinations, to declare results; and to award degrees, diplomas, certificates and other academic distinctions or titles and to withdraw any such degree, diploma, certificate or other academic distinction for good and sufficient cause;
  
  
• To fix, demand 'and receive fees and other charges;
  
  
• To establish, maintain and manage Halls and Hostels for the residence of students and scholars and to recognize, supervise and control Halls/Hostels, not maintained by the School and other accommodation for the students and to withdraw such recognition.
  
  
• To provide for the maintenance of units of N.C.C. for students and scholars of the School;
  
  
• To regulate and enforce discipline among the students and scholars and to take such disciplinary measures in this regard as may be deemed necessary;
  
  
• To make arrangements for promoting health and general welfare of students and scholars and for the cultural and corporate life;
  
  
• To institute and award fellowships, scholarships, prizes and medals;
  
  
• To provide for printing, reproduction and publication of research and other works and to organize exhibitions;
  
  
• To sponsor and undertake research in all aspects of the human settlements and the environment and allied subjects.
  
  
• To co-operate with any other organizations in the matter of education, training and research in human settlements and the environment and allied subjects for such purpose as may be agreed upon on such terms and conditions, as may, from time to, be prescribed;
  
  
• To co-operate with institutions of higher learning in any part of the world having objects wholly or partly similar to those of the School, by exchange to teachers and scholars and generally in such manner as may be conducive to the common objects;
  
  
• To determine the number, order and grades of pay of academic, technical, administrative and other posts, to create and abolish the academic, technical, administrative and other posts, and to fix emoluments and terms and conditions of service of the employees of the school and also to fix special terms wherever required;
  
  
• To appoint all academic, technical, administrative and such other staff as may be needed;
  
  
• To make rules for the conduct of meetings and affairs of the School and to adopt and vary them from time to time;
  
  
• To regulate the expenditure and to manage the accounts of the School;
  
  
• To establish and maintain within the School's premises or elsewhere, such classrooms and studio-halls as the School may consider necessary and adequately to furnish the same and to establish and maintain such libraries and reading rooms as may appear convenient or necessary for the School;
  
  
• To issue appeals for the funds in furtherance of the objects of the School, to receive grants, subscriptions, donations and gifts for the purpose of the School, provided that no subscriptions, donations or gifts shall be accepted if they are accompanied by conditions inconsistent or in conflict with the satisfactory running of the School or with the objects for which the School is established;
  
  
• To purchase, take on lease or accept as gift or otherwise any land or building or works, which may be necessary or convenient for the purpose of the School and on such terms and conditions as it may think fit and proper and to construct or alter and maintain any such building or works;
  
  
• To sell, exchange, lease or otherwise dispose off all or any portion of the properties of the School, movable or immovable on such terms as it may think fit and proper without prejudice to the interests and activities of the School;
  
  
• To draw and accept and make and endorse, discount and negotiate Government of India and other promissory notes, bills of exchange, cheques or other negotiable instruments;
  
  
• To execute conveyances, transfers of Government securities, re-conveyance, mortgages, leases, bonds, licenses and agreements in respect of property, movable or immovable, belonging to the School or to be acquired for the purposes of the School;
  
  
• To appoint in order to execute an instrument or transact any business of the School, any person, as attorney of the School with such powers as it may deem fit; fit;
  
  
• To give up and cease from carrying on the running of the School or particular classes or departments thereof;
  
  
• To enter into any agreement with Central, State or local Governments and University Grants Commission for receiving grants;
  
  
• To accept grants of money, securities or property of any kind on such terms as may seem expedient;
  
  
• To raise and borrow money on bonds, mortgages, promissory notes or other obligations or securities founded or based upon all or any of the properties and assets of the School or without any securities and upon such terms and conditions as it may think fit and to pay out of the funds of the School, all expenses of and incidental to the raising of money; and to repay and redeem any money borrowed;
  
  
• To invest the funds of the School or money entrusted to the School in or upon such securities and in such manner as it may deem fit from time to time transpose any investment;
  
  
• To make such rules and such regulations as may, from time to time, be considered necessary for regulating the affairs and the management of the School and to alter, modify and to rescind them;
  
  
• To constitute, for the benefit of the academic, technical, administrative and other staff, in such manner and subject to such conditions as may be prescribed by the regulations, such pension, insurance, provident fund and gratuity as it may deem fit and to make such grants as it may think fit for the benefit of any employee of the School, and to aid in the establishment and support of associations, institutions, funds, trusts and conveniences calculated to benefit the staff and the students of the School.
  
  
• To delegate, all or any of its powers to the Director of the School or to any committee or any subcommittee or to any one or more members of its body or its officers; and
  
  
• To do all such other acts and things as the School may consider necessary, conducive or incidental to the attainment or enlargement of aforesaid objects or any one of them.
  
  

Authorities of the School


The following shall be the Authorities of the School :


1. General Council
   
2. Executive Council
   
3. Academic Council
   
4. Finance Committee
   
5. Such other authorities, as may be declared as such.
   
   
   
1. The General Council - Powers and Functions:
   
   
   • Review the broad policies and programmes of the School and suggest measures for the improvement and the development of the School.
     
     
   • Consider and pass the resolutions on the annual reports and the annual accounts of the School and the audit reports on such accounts, and
     
     
   • Perform such other functions as may be prescribed by Rules.
     
     
2. The Executive Council - Powers and Functions:
   
   
   • Subject to the provisions of 'the Memorandum of Association and Rules of the School, Executive Council shall have the management and control of the affairs and administration of the funds and; 'properties' of the school, and shall have the authority to exercise all the powers of the School, and shall have the responsibilities for control of the affairs of the School.
     
     Provided always that the Executive Council shall have full powers in the matter of expenditure from approved budget provision
     
     
   • Without prejudice to the provisions of sub-rule (i) above, the Executive Council shall have the following powers/functions:-
     • make decisions on questions of policy relating to the administration and working of the school;
       
       
     • prescribe such Regulations as it shall think proper, for the staff service, preparation and sanction of budget estimates, sanction of expenditure, execution of contracts, investments of funds of the School, and the sale or alteration of such investments and for any other purposes that may be necessary;
       
       
     • to institute fellowships, scholarships, studentships, medals and prizes;
       
       
     • to prepare annual report and the annual accounts and budget estimates of the School for the ensuing financial years as it thinks fit;
       
       
     • to prepare proposals on the developmental programmes of the School;
       
       
     • to create teaching and academic posts, to determine the number, qualifications, and cadres and emoluments of such posts and to define the duties and conditions of service of the academic staff of the School in consultation with the Academic Council;
       
       
     • to make regulations to appoint examiners and moderators and if necessary, to remove them and to fix their fees, emoluments and traveling and other allowances on the recommendations of the Academic Council;
       
       
     • to prescribe regulations for the terms and emoluments for the appointment of Visiting Faculty members, in consultation with the Academic Council;
       
       
     • to make regulations on the conditions of residence, discipline of students, in consultation with the Academic Council;
       
       
     • to makes regulations on the admission/enrolment of students, formulation/institution of Courses of Studies and Research programmes, examinations to be held for the Courses of Studies on the recommendations of the Academic Council;
       
       
     • to exercise such other powers and perform such other duties as may be conferred or imposed upon it by the Memorandum of Association or the Rules.
       
       
3. The Academic Council - Powers and Functions:
   
   
   • to prescribe admission requirements, revised curricula and syllabi for courses of studies of the Department
     
     
   • to make arrangements for the conduct of examinations, to recommend to the Executive Council the appointment of examiners, moderators, tabulators and the like; and to make proposals for regulations prescribing conditions on which the students shall be admitted to such examinations;
     
     
   • to make recommendations to the Executive Council regarding the conferment or grant of Degrees/Diplomas, and other academic distinctions, or titles;
     
     
   • to appoint sub-committees to advise on such specific matters as may be referred to it by the Executive Council;
     
     
   • to consider the recommendations of the sub-committees and to take such action (including making of recommendations to the Executive Council) as the circumstances of each case may require;
     
     
   • to make periodical review of the activities of the Departments and to take appropriate action (including making of recommendations to the Executive Council) with a view to maintaining and improving the standards of instructions;
     
     
   • to make proposals for the establishment of Departments, institutions of research and specialized studies, libraries, laboratories and museums, publications;
     
     
   • to promote research in the School and to require reports on such research from persons engaged thereon;
     
     
   • to supervise discipline, residence progress and health of the students;
     
     
   • to provide for the inspection of classes in respect of the instructions and discipline therein and to submit reports thereon to the Executive Council;
     
     
   • to make proposals for the institutions of fellowships, traveling fellowships, scholarships, studentships, exhibitions, medals and prizes and to make regulations for their awards;
     
     
   • to award stipends, scholarships, medals, and prizes and to make other awards in accordance with the rules and regulations of the School and such other conditions as may be attached to the awards;
     
     
   • to make recommendations to the Executive Council with regard to :-
     (1) the creation of posts on the academic and supporting staff, and
     (2) the emoluments and duties attached to such posts;
     
     
   • to make proposals for regulations prescribing the manner of granting exemptions from approved Courses of Studies in the School for qualifying for the Degree/Diplomas and other academic distinctions; and
     
     
   • to exercise such other powers and perform such other duties, as may be conferred or imposed upon it by the Memorandum of Association or the Rules of the Executive Council and advise the Executive Council in all academic matters.
     
     
4. The Finance Committee - Powers and Functions:
   
   
   • to examine and scrutinize the annual budget of the School and to make recommendations to the Executive Council
     
     
   • to consider all proposals for new expenditure and to make recommendations to the Executive Council
     
     
   • to consider the periodical statements of accounts and to review the finances of the school from time to time and to consider re-appropriation of statements and audit reports and to make recommendations to the Executive Council.
     
     
   • to give its views and to make recommendations to the Executive Council on any financial question affecting the School either on its own initiative or on reference from the Executive Council, or the Director.
     
     

SCHOOL OF PLANNING AND ARCHITECTURE
NEW DELHI

Powers and Duties of Officers and Employees of the SPA

Part-I: GENERAL

Director

The Director is the principle academic and executive officer who is responsible for proper administration of the School and for imparting the instructions and maintenance of discipline therein. All other staff of the School is subordinate to the Director. He is also the Chairman of the Executive Council, Finance Committee and Academic Council of the Institute. The highest body of the Institute is the General Council which is chaired by the Minister of Human Resource Development. In the absence of the Hon. Minister, as Chairman of GC, Director of the School shall preside over the meeting of the General Council.

Registrar

Registrar is the Head of the Administration and Finance Department of the School and is also ex-officio Secretary to the General Council, the Executive Council, the Academic Council and Finance Committee and also various Committees set up by the authorities of the School. He also performs such other duties and exercise powers as may be assigned to him by the Executive Council or the Director. He is directly responsible to the Director of the School for the proper discharge of his duties and functions. The Registrar shall be a whole time officer of the School. Registrar as Secretary of the General Council may sue or be sued for the purpose of Section 6, of Registration of Societies Act, 1860. Registrar is also full time Drawing and Disbursing Officer.

Deputy Registrar

Guide and supervise the work of Assistant Registrar/Section Officers dealing with Finance and Establishment matters and is also designated as Drawing and Disbursing Officer of the School.

Assistant Registrars

Guide and supervise the work of Section Officers dealing with Finance, Admission & Examination and Establishment matters etc.

Section Officers

Guide and supervise the work of the staff in the respective sections i.e. establishment, account and budget, purchase and store, general and maintenance etc.

Personal Assistants/Stenographers Jr.

They keeps the officer free from routine nature of work by mailing correspondence, filing papers, making appointments, arranging meeting and collecting information so as to give the officer more time to devote himself/herself to the work in which he/she has specialized . The Personal Assistant will maintain the confidentiality and secrecy of confidential and secret papers entrusted to him/her. He/She will exercise his/her skill in human relations and be cordial with the persons who come in contact with his/her boss officially or who are helpful to his boss or who have dealings with the boss as professional persons. Some pf the more specific functions are enumerated below;

• taking dictation inshorthand;
  
  
• fixing up of appointments;
  
  
• screening the telephone calls and the visitors in a tactful manner;
  
  
• keeping a note of the movement of files;
  
  

Sr. Assistants/Jr. Assistants

They work under the orders and supervision of the supervisors and are responsible for the work entrusted to them. Where the line of action on a case has already been identified by the higher officer, he will put up a note keeping in view the following points:-

• to see whether all facts open to check have been correctly stated;
  
  
• to point out any mistakes or incorrect statement of the facts;
  
  
• to draw attention, where necessary to precedents or Rules and Regulations on the subject;
  
  
• to bring out clearly the question under consideration and suggest a course of action wherever possible.
  
  

Lower Division Clerks

Lower Division Clerks are ordinarily entrusted with work of routine nature, for example - registration of Dak, maintenance of Section Diary, File Register, File Movement Register, Indexing and Recording, Typing, Comparing, Dispatch, Preparation of arrears and statements, supervision of correction of reference books and submission of routine and simple drafts etc.



Dean of Studies:

He co-ordinates teaching and research activities of different departments of studies, promote inter disciplinary collaboration in teaching research and extension programmes of the School. Heads of various Department of Studies also report to the Dean to appraise progress of the academic work in the department, the standards being maintained and specific problems pertaining to faculty and students and seek guidance with reference to the academic problems of the department wherever required. He approves time table of various department of studies and ensures inter-departmental co-ordination.

Heads of Departments

They are responsible for overseeing the working of both academic and non-academic staff of their department. He prepares and issues time table of the Courses, conducted by the department and forward them to the Dean of Studies for inter-departmental co-ordination. All proposals and programmes including academic matters of the department are also forwarded by them to the Dean for inter-departmental co-ordination. They arrange monitoring and evaluation work and bring out periodically broachers of the department on the research activities in consultation with the Director.

Professors/ Asstt. Professors/ Lecturers

Teach and guide the undergraduate, post graduate students and also research scholars and are directly reporting to the respective Heads of the Department of Studies with regard to the academic activities and also progress of the students. Any other academic/administrative work assigned by the Competent Authority of the School.

Part-II: Department Specific Posts

In addition to the posts mentioned in Part-I above , there are certain posts which are technical in nature have been in operation in some Departments. The posts along with the nature of work assigned to them are as follows:

Technical Officer (Lab)

He delivers lectures, conduct tutorial work of Survey and Leveling, and assist in the studio of Theory of Structure of students of undergraduate courses. In addition, he performs all general and maintenance, security and house keeping works of the School.

Senior Librarian

Sr. Librarian is the in-charge of both the libraries of the Institute. He/She is required to maintain catalogue of books, inventory of library materials, and issue of books to faculty, staff and students.

Documentation-cum-Publication Officer

He/She is entrusted with the work related to publication of all documents, documentation of reports and other materials. Proof reading, printing etc. related to proper publication of materials also falls within the domain of his/her duties.

Part-III: Supporting Staff (non-teaching) - Academic

(i) WORKSHOP

Workshop Superintendent

He assists students during their practice and execution of projects in the workshop as part of their course studies. The work encompasses carpentry work, designing of models, welding etc. He is also entrusted with the day to day maintenance of institute's properties such as building, furniture etc.

(ii) AUDIO-VISUAL UNIT

Audio-Visual Assistant:

Both the Architecture and Planning courses have components of audio-visual activities. The Audio-Visual Assistant helps the students and faculty during their practical works both in the School and also in the off-site projects.

(iii) CENTRE FOR ANALYSIS AND SYSTEM STUDIES (CASS/ GIS/REMOTE SENSING)

System Operators

Computer is an integral part in the teaching process of the students. The institute has more than 200 computers for the benefits of the students and the faculty for their academic activities. For proper maintenance of the computers, the software operations and other assistance required for computer application in the studies, System Operator has been engaged. The System Operator maintains both software and hardware of the entire computer systems in the School.

(iv) TRAFFIC & REMOTE SENSING LABORATORIES

Technical Assistants

The courses cover both class room lectures and also arduous practical work. Technical Assistants have been provided in all the departments for assisting the faculty and the students for affording technical support that may be required in the performance of their course work.

SCHOOL OF PLANNING AND ARCHITECTURE
NEW DELHI


Procedure followed in the decision making process, including channels of supervision and accountability

School of Planning and Architecture has its Memorandum of Association and Rules & Regulations and Bye-laws defining therein the authority, responsibility and duties of the various bodies of the Institute and the Officers. The Institute also follows general principles and guidelines of the Government of India issued from time to time in regard to the processing and disposal of cases.

Director is the Chief Executive Principal Academic and executive officer of the Institute and is being assisted by the Dean and HOD's in regard to academic matters and by Registrar in administrative and financial matters of the Institute. They all submit papers wherever necessary for his orders and directions. Policy matters are placed before the designated bodies for discussion and appropriate decision. Registrar being the Secretary of the bodies/ committees is responsible for execution of the decisions. Registrar is assisted by his junior staffs like Dy. Registrar, Assistant Registrar, and Section Officers etc. Routine matters are generally disposed of by Dy. Registrar and other junior officers.

Generally under the Institutional chart, the following is the channel:
Director>Registrar> Dy. Registrar>Asstt. Registrar> Section Officer> Assistant/ Dealing hand

The SPA has Academic Council to deal with academic matters Finance Committee for financial matters Executive Council generally deals with the responsibilities for dealing with the management of the affairs of the School and the General Council deals with the overall policy matters of the School.

School of Planning and Architecture has its Memorandum of Association and Rules and Regulations and Bye-laws defining therein the authority and responsibility.

ACADEMIC MATTERS

All the academic matters pertaining to the academics of the School are recommended by the Academic Council and are then placed before the Executive Council for approval.

The Academic Council has the responsibility and accountability in the following areas:


• prescribe admission requirements, revised curricula and syllabi for courses of studies of the Department;
  
  
• make arrangements for the conduct of examinations, to recommend to the Executive Council the appointment of examiners, moderators, tabulators and the like; and to make proposals for regulations prescribing conditions on which the students shall be admitted to such examinations;
  
  
• make recommendations to the Executive Council regarding the conferment or grant of Degrees/Diplomas, and other academic distinctions, or titles;
  
  
• make periodical review of the activities of the Departments and to take appropriate action (including making of recommendations to the Executive Council) with a view to maintaining and improving the standards of instructions;
  
  
• make proposals for the establishment of Departments, institutions of research and specialized studies, libraries, laboratories and museums, publications;
  
  
• promote research in the School and to require reports on such research from persons engaged thereon;
  
  
• provide for the inspection of classes in respect of the instructions and discipline therein and to submit reports thereon to the Executive Council;
  
  
• make proposals for the institutions of fellowships, traveling fellowships, scholarships, studentships, exhibitions, medals and prizes and to make regulations for their awards;
  
  
• award stipends, scholarships, medals, and prizes and make other awards in accordance with the rules and regulations of the School and such other conditions as may be attached to the awards;
  
  
• make recommendations to the Executive Council with regard to the creation of posts on the academic and supporting staff, with their emoluments and duties
  
  
• make proposals for regulations prescribing the manner of granting exemptions from approved Courses of Studies in the School for qualifying for the Degree/Diplomas and other academic distinctions; and
  
  
• exercise such other powers and perform such other duties, as may be conferred or imposed upon it by the Memorandum of Association or the Rules of the Executive Council and advise the Executive Council in all academic matters.
  
  

FINANCIAL MATTERS

All major financial matters of the School are placed before the Finance Committee of the School for its consideration and which has the following functions:

• examine and scrutinize the annual budget of the School and to make recommendations to the Executive Council.
  
  
• consider all proposals for new expenditure and make recommendations to the Executive Council.
  
  
• consider the periodical statements of accounts and review the finances of the school from time to time and consider re-appropriation of statements and audit reports to make recommendations to the Executive Council.
  
  
• give its views and to make recommendations to the Executive Council on any financial question affecting the School either on its own initiative or on reference from the Executive Council, or the Director.
  
  

Matters regarding maintenance/additions/alterations of the buildings of the School

All such matters regarding maintenance, additions, alterations of the School building and other immovable properties of the School are considered by the Building Committee which has the following functions:

• construction of all major capital works after securing from the Executive Council necessary administrative approval and expenditure sanction.
  
  
• accord administrative approval and expenditure sanction for minor works and works pertaining to maintenance and repairs within the grant placed at the disposal of the School for the purpose
  
  
• prepare estimates of cost of Building and other capital works, minor works, repairs, maintenance and the like.
  
  
• responsible for making technical scrutiny as may be considered necessary.
  
  
• responsible for enlistment of suitable contractors, to accept tenders, to make charges and alterations in the contract and other matters relating to the construction of the building, within the approved estimates subject to report to the Executive Council for confirmation and to give direction for departmental works, where necessary.
  
  
• perform such other functions in the matter of construction of the Building and development of land for the School as the Executive Council may entrust to it from time to time.
  
  

APPROVAL OF ALL THE MATTERS RELATED TO ACADEMICS AND FINANCE

All the matters recommended by the Academic Council, Building Committee and Finance Committee are placed before the Executive Council of the School for its approval. The Executive Council has the following powers and functions:

• Subject to the provisions of the Memorandum of Association and Rules of the School, Executive Council shall have the management and control of the affairs and administration of the funds and; 'properties' of the School, and shall have the responsibilities for control of the affairs of the School.
  
  Provided always that the Executive Council shall have full powers in the matter of expenditure from approved budget provision.
  
  
• Without prejudice to the provisions of sub-rule (i) above, the Executive Council shall have the following powers/functions:-
  
  
  • make decision on questions of policy relating to the administration and working of the School;
    
    
  • prescribe such Regulations as it shall think proper, for the staff service, preparation and sanction of expenditure, execution of contracts, investments of funds of the School, and the sale or alteration of such investments and for any other purposes that may be necessary;
    
    
  • to institute fellowships, scholarships, studentships, medals and prizes;
    
    
  • to prepare annual report and the annual accounts and budget estimates of the School for the ensuing financial years as it thinks fit;
    
    
  • to prepare proposals on the developmental programmes of the School;
    
    
  • to create teaching and academic posts, to determine the number, qualifications, and cadres and emoluments of such posts and to define the duties and conditions of service of the academic staff of the School in consultation with the Academic Council;
    
    
  • to make regulations to appoint examiners and moderators and if necessary to remove them and to fix their fees, emoluments and traveling and other allowances on the recommendations of the Academic Council;
    
    
  • to prescribe regulations for the terms and emoluments for the appointment of Visiting Faculty members, in consultation with the Academic Council;
    
    
  • to make regulations on the conditions of residence, discipline of students, in consultation with the Academic Council;
    
    
  • to makes regulations on the admission/enrolment of students, formulation/ institution of Courses of Studies and Research programmes, examinations to be held for the Course of Studies on the recommendations of the Academic Council;
    
    
  • to exercise such other powers and perform such other duties as may be conferred or imposed upon it by the Memorandum of Association or the Rules.
    
    

SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI

The School follows norms set up for various items of work as laid down in the School's manual, concerned nodal Ministry, Ministry of Personnel, Public grievances and Pensions, CVC, and other guidelines circulars instructions Laid down by the institute General Body, Executive Council, Building and Works Committee and other various committees set up by the authorities. For day to day functioning of various units in the Institute the time limits for disposal of important receipts are fixed by the senior officials at dak stage wherever needed. The time limit for disposal of cases depends upon their nature and various levels involved in taking necessary decisions.

The Executive Council has framed various regulations for regulating functioning of various aspects. These are generally followed in disposing of cases. There are also specific committees for guidance and recommendations for disposal various matters.

SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI

Acts, Rules, Regulations, Instructions, Manuals and Records held by the School or under its control or used by its employees for discharging its functions

Part-I: General

The School follows its laid down instructions, rules and regulations approved by the competent authorities. Wherever necessary, the Institute observes various instructions and guidelines issued by the Government of India and financed Ministry (Ministry of HRD), other concerned Ministries forwarded by the Administrative Ministry to the Institute. For general administration the Institute observes the Govt. Rules like F.R & S.R., GFR, Leave Rules, and LTC etc. the Institute has approved its own Delegation of Financial Rules suited to the nature of functions in the School.

Part-II: Acts, Rules, Regulations, Instructions, Manuals, Records specified to the Institute which are used for discharging its functions

Details of Acts, Rules, etc., which are specific to the School are given below:

1. Memorandum of Association of the School.
   
   
2. Recruitment Rules for Faculty Positions
   
   
3. Recruitment Rules for the post of Registrar
   
   
4. Recruitment Rules for the post of Dy. Registrar
   
   
5. Recruitment Rules for the post of Assistant Registrars
   
   
6. Delegation of Financial Powers
   
   
7. Guidelines related to Disposal of Weeding of old records
   
   
8. Staff Service Regulations (Revised)
   
   
9. Leave Provision
   
   
10. Sabbatical Leave Rules (Revised)
    
    
11. Merit Promotion Scheme for Teachers
    
    
12. Code of Professional Ethics for Teachers
    
    
13. Allotment of Residences (Staff Quarters)
    
    
14. Consultancy Rules
    
    
15. Powers and Functions of Board of Studies
    
    
16. Powers and Functions of the Heads of the Departments of Studies
    
    
17. Powers and Functions of the Dean of Studies
    
    
18. Mode of Appointment of Head of the Department of Studies
    
    
19. Guest Faculty of the School
    
    
20. Assistance to Faculty for Writing Book
    
    
21. Norms for Educational Tours
    
    
22. Institution of Medals/Awards/Prizes/Scholarships etc.
    
    
23. Medals/Prizes Awards Instituted by the School
    
    
24. Admission of Foreign Nationals as Students in Academic/Research Programme of the School
    
    
25. Students' Council
    
    
26. Students' Aid Fund
    
    
27. Migration of Students of Undergraduate Course from/to Recognized School/Institutions in Architecture
    
    
28. Overseas Research and Development Centre
    
    

SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI

Statement of the categories of documents that are held by the Institute or under its control

1. Annual Report of the Institute
   
   
2. Audited Statement and Audit Report of the Institute
   
   
3. Financial Sanctions
   
   
4. Orders of appointment of officers in the Institute
   
   
5. Orders regarding nomination of officers in different committees
   
   
6. Orders constituting committees from time to time
   
   
7. Circulars and Office Orders issued from time to time
   
   
8. Correspondence with various Bodies/ Agencies/ Persons
   
   
9. Deputation orders of the employees in other Departments/bodies
   
   
10. Orders regarding foreign visits of the employees of the Institute
    
    
11. Memorandum of Understanding /Contracts/Agreements executed with various Universities/Institutes/ Agencies etc.
    
    
12. Press releases issues from time to time
    
    
13. Admission circulars issued for admission to various courses
    
    
14. Examination notices and other instructions issued for the students from time to time
    
    
15. Syllabus for various courses maintained in every Department of Studies
    
    

SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI

Particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of Institutes policy or implementation thereof

Draft Policy documents under consideration and reports of committees are consulted in the various committees for eliciting comments and views of the various segments of the organization both academic and administrative. The papers when finalized are placed before the Executive Council/ General Council for approval and implementation. This being an autonomous Institution, the policy instructions are generally issued by the Ministry of Human Resource Development through due process of consultation with necessary Government machinery and public consultation system.

SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI

Statement of Boards, Councils, Committees, or other Bodies consisting of two or more persons constituted as a part of the School or for the purpose of its advice and as to whether meetings of those Boards, Councils, Committees and other bodies are open to the public or the minutes of such meetings are accessible for public

Sl.No	Name of the Board Council/Committee/ Other Bodies	Whether minutes of these Bodies open to public	Whether minutes of their meetings accessible to public
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15.	Office Council Local purchase Committee Canteen Committee Committee for review of syllabus Purchase Committee Building & maintenance Committee Academic Council Syllabus review Committee Executive Council Committee to review Facilities for handicaps Hindi Salahakar Committee Medals award Committee Official Language Implementation and Monitoring committee. Selection Committee for recruitments, etc. Any other Committee	No No No No No No No No No No No No No No No	No ,, ,, ,, ,, ,, ,, ,, ,, ,, ,, ,, ,, ,, ,,

SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI

Directory of officers and employees of the Institute

Director

1.         Prof. A.K. Sharma

Dean of Studies

2          Prof. Kavas Kapadia

Registrar

3          Dr. D.R. Bains



DEPARTMENT OF STUDIES

(A) Department of Architecture

4          Prof. Neerja Tikku,

            Professor and Head of the Department of Architecture

5          Prof. (Dr.) Arvind Krishan,

            Professor of Civil Engineering

6          Prof. Malay Kumar Chatterjee,

            Professor of Architecture and Associate Head of the Department of Architecture

7          Prof. I.M. Chisti,

            Professor of Architecture

8          Prof. Satish Khanna,

            Professor of Architecture

9          Prof. M.L. Bhari,

            Professor of Architecture

10        Prof. Manoj Mathur,

            Professor of Architecture

11        Prof. Aruna Ramani Grover,

            Professor of Architecture

12        Prof. Anil Dewan,

            Professor of Architecture

13        Prof. Jaya Kumar,

            Professor of Architecture

14        Prof. Y.K. Jain,

            Professor of Civil Engineering

15        Dr. Ranjana Mittal,

            Assistant Professor of Architecture

16        Shri P.Raja Prakash,

            Lecturer in Architecture (Sr.Scale)

17        Shri S.K. Aaditya,

            Lecturer in Architecture

(B) Department of Industrial Design

18        Prof. Mandeep Singh,

           Professor and Head of the Department of Industrial Design

(C) Department of Physical Planning

19        Prof. (Dr.) Ashok Kumar,

           Professor and Head of the Department of Physical Planning

20        Prof. Raman Dev Surie,

           Professor of the Department of Physical Planning

21        Prof. (Dr.) Mahavir,

            Professor of the Department of Physical Planning

22        Dr. Mayank Mathur

           Assistant Professor of the Department of Physical Planning

23        Dr. Rabidyuti Biswas,

           Assistant Professor of the Department of Physical Planning

24        Dr. Poonam Prakash,

           Assistant Professor of the Department of Physical Planning

(D) Department of Building Engineering And Management

25       Prof. V.K. Paul,

            Professor and Head of the Department of Building Engineering and Management

26        Prof. (Dr.) Kuldip Chander,

            Ph.D. Professor of the Department of Building Engineering and Management   

27        Prof. (Dr.) V. Thiruvengadam,

            Professor of Building Engineering and Management

(E) Department of Urban Design

28        Professor K.T. Ravindran,

            Professor and Head of the Department of Urban Design

(F) Department of Architechtural Conservation

29        Ms. Anuradha Chaturvedi,

            Assistant Professor and Head of the Department of Architectural Conservation

30        Prof. Nalini M. Thakur,

            Professor of Architectural Conservation

31        Prof. Priyaleen Singh,

            Professor of Architectural Conservation

(G) Department of Urban Planning

32        Prof. (Dr.) Sanjukta Bhaduri,

            Professor and Head of the Department of Urban Planning

33        Prof. Kavas Kapadia,

            Professor of the Department of Urban Planning

34        Shri M. Palaniappan

            Assistant Professor of the Department of Urban Planning

(H) Department of Regional Planning

35        Prof. (Dr.)  N. Sridharan,

            Professor and Head of the Department of Regional Planning

(I) Department of Environmental Planning

36        Prof. (Dr.) Meenakshi Dhote,

            Professor and Head of the Department of Environmental Planning

37        Prof. (Dr.) Shovan K. Saha,

            Professor of Environmental Planning

(J) Department of Housing

38        Prof. (Dr.) P.S.N. Rao,

            Professor and Head of the Department of Housing              

39        Prof. (Dr.) Neelima Risbud,

            Professor of the Department of Housing

40        Prof. Subir K.Saha,

            Professor of Department of Housing

(K) Department of Transport Planning

41        Prof. (Dr.) Sanjay Gupta,

            Professor and Head of the Department of Transport Planning

42        Prof (Dr.) Vinay Maitri,

            Professor in Programming

43        Prof. (Dr.) P.K. Sarkar

            Professor of Department of Transport Planning

44        Prof. A.K. Sharma,

            Professor of Department of Transport Planning

45        Shri Sewa Ram,

            Assistant Professor of Department of Transport Planning (Sr. Scale)

(L) Department of Landscape Architecture

46        Prof. (Dr.) Surinder Suneja,

            Professor and Head of the Department of Landscape Architecture

47        Prof. (Dr.) Rommel Mehta,

            Professor of the Department of Landscape Architecture

(M) Centres for (i) Analysis And Systems Studies (ii)GIS (iii)Remote Sensing

48        Dr. Vinay Maitri,

            Professor in Programming

Administration

1.	Dr. D.R.Bains	Registrar
2.	O.P.Verma	Assistant Registrar
3.	N.K. Sharma	Assistant Registrar
4.	Ashok Sharma	Assistant Registrar
5.	S.P.Srivastava	Technical Officer (Lab)
6.	Ms. Nazma Rizvi	Documentation-cum-Publication Officer
7.	Ms. Sushila Rani	Section Officer
8.	Ms. Jagjeet Kaur	Section Officer
9.	Anuj Bhardwaj	Section Officer
10.	Anandi Sahani	Section Officer
11.	R.K. Thakur	Section Officer

Supporting Staff

1.	Ms. Manju Rani	Senior Assistant
2.	Prakash Dewani	Senior Assistant
3.	Ms. Usha Bhambri	Senior Assistant
4.	Asim Guha	Senior Assistant
5.	Haresh Lalwani	Senior Assistant
6.	Ms. Rajni Nayyar	Senior Assistant
7.	Kishori lal	Senior Assistant
8.	J.B.Singh	Senior Assistant
9.	Ms. Bimla Rani	Sr. P.A. to Director
10.	Ms. Revathy Sekhar	Personal Assistant
11.	Ms. Sushma Minhas	Personal Assistant
12.	Ms. Kanta Bakshi	Personal Assistant
13.	Ms. Renu Anand	Personal Assistant
14.	Kamal Kumar Arora	Personal Assistant
15.	Rajesh Kumar Jaryal	Personal Assistant(on deputation)
16.	Sanjeev Kumar Joshia	Stenographer (Jr.)
17.	Prem Techchandani	Technical Assistant (Prog.)
18.	Satish Rawtani	Audio-Visual Assistant
19.	Sushil Khandelwal	Audio-Visual Assistant
20.	Vinod Kumar	Assistan Photographer
21.	Mahavir Prasad	Hindi Translator
22.	Jagdish Kumar	System Operator
23.	Shanti Swaroop	System Operator
24.	Ms. Daisy Jocob	Librarian Grade- II
25.	Hargian Singh	Senior Library Assistant
26.	Ms. Sushma Devgun	Jr. Assistant
27.	Ms. Lalita Dhall	Jr. Assistant
28.	Rakesh Sharma	Jr. Assistant
29.	Pratap Singh	Jr. Assistant
30.	Ashok Kumar Sharma	Jr. Assistant
31.	Ashwani Kumar Chadha	Jr. Assistant
32.	Patras Toppo	Jr. Assistant
33.	Renu Bala Sharma	Jr. Assistant
34.	Om Prakash Nimiya	Jr. Assistant
35.	Ms. Veena Yadav	Jr. Assistant
36.	Om Pal Singh	Building Maintenance Inspector
37.	Balbir Singh Negi	Security-cum-Sanitation Inspector
38.	Subhash Chand	Driver (Grade-I)
39.	Jobey Mathew	Driver
40.	Chaman Singh	Driver
41.	Ajay Kumar Sharma	Lower Division Clerk
42.	Shakuntla Batra	Lower Division Clerk
43.	Shakuntla Batra	Lower Division Clerk
44.	P.K. Mehta	Lower Division Clerk
45.	Kiran Punia	Lower Division Clerk
46.	Manohar Lal	Lower Division Clerk
47.	Kamal Kishore Tuteja	Lower Division Clerk
48.	Poonam	Lower Division Clerk
49.	Kiran K. Kaul	Documentation Clerk
50.	Sushil Kumar	Mechanic
51.	V.K. Sharma	Electrician
52.	Mohar Singh	Hindi Typist
53.	Shyam Lal Mehra	Library Assistant
54.	Tirkey Pramod Nabor	Library Assistant
55.	Om Prakash	Library Assistant
56.	Vijay Asnani	Gestener Operator
57.	Padam Singh	Packer-cum-Record Sorter
58.	Ms. Dwarika Devi	Hostel Caretaker
59.	Beer Sain	Hostel Caretaker
60.	Lovleen Dixit	Technical Assistant (Ferro-Printing)
61.	Ramesh Chander	Group 'D'
62.	Om Prakash	Group 'D'
63.	Netar Pal	Group 'D'
64.	Soban Singh	Group 'D'
65.	Daya Chand	Group 'D'
66.	Anil Kumar Mishra	Group 'D'
67.	Dhani Ram	Group 'D'
68.	Krishan Kumar	Group 'D'
69.	Joginder Singh	Group 'D'
70.	Hari Ram	Group 'D'
71.	Ram Raj	Group 'D'
72.	Om Prakash	Group 'D'
73.	Udai Singh	Group 'D'
74.	Ram Rati	Group 'D'
75.	Mukesh Kumar	Group 'D'
76.	Satya Kumar	Group 'D'
77.	Shyam Sunder Mahto	Group 'D'
78.	R.C.Yadav	Lift Operator Grade II
79.	Ravinder Kr. Bhardwaj	Lift man
80.	Rajesh	Peon-cum-Helper
81.	Rakesh Kumar	Peon-cum-Helper
82.	Manik Rao	Peon-cum-Helper
83.	Gaje Singh	Peon-cum-Helper
84.	Harender Singh Bisht	Peon-cum-Helper
85.	Bhagwan Singh	Peon-cum-Helper
86.	Suresh Kumar	Peon-cum-Helper
87.	Kanwal Kumar Raheja	Peon-cum-Helper
88.	Kuldeep Kumar	Peon-cum-Helper
89.	Surinder Kumar	Peon-cum-Helper
90.	Ram Singh	Peon-cum-Helper
91.	Bijender Singh	Peon-cum-Helper
92.	Dinanath Prasad	Peon-cum-Helper
93.	Nand Kishore	Peon-cum-Helper
94.	Suresh Tomar	Peon-cum-Helper
95.	Gobind Ballabh	Peon-cum-Helper
96.	Paras Nath	Mali
97.	Vinay Kumar	Mali
98.	Rajesh Kumar	Mali
99.	Sucha Ram	Peon-cum-Helper
100.	Shive Singh	Chowkidar / Security Guard
101.	Sher Singh Meena	Chowkidar / Security Guard
102.	Amar Singh Rawat	Chowkidar / Security Guard
103.	Ishwar Chand	Chowkidar / Security Guard
104.	Ram Niwas	Chowkidar / Security Guard
105.	Roshan Lal	Cleaner-cum-Farash
106.	Ramesh	Cleaner-cum-Farash
107.	Jai Ram	Cleaner-cum-Farash
108.	Pappu Singh	Cleaner-cum-Farash
109.	Jog Raj	Cleaner-cum-Farash
110.	Subash	Cleaner-cum-Farash
111.	Arjun Singh	Cleaner-cum-Farash
112.	Survir Singh Rana	Cleaner-cum-Farash
113.	Sukh Ram Pal	Cleaner-cum-Farash
114.	Pheku Ram	Cleaner-cum-Farash
115.	Rajender	Cleaner-cum-Farash
116.	Sunil Kumar	Cleaner-cum-Farash
117.	Mohan Singh Patwal	Cleaner-cum-Farash
118.	Sunil Kumar	Cleaner-cum-Farash
119.	Mukesh	Cleaner-cum-Farash
120.	Ms. Bishambri	Cleaner-cum-Farash
121.	Ms. Ljja Devi	Cleaner-cum-Farash
122.	Ms. Rambati	Cleaner-cum-Farash

SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI

Monthly remuneration received by Institute Officials and employees for the month of January, 2008.

		NON PLAN CLASS I & II	Amount (Rs)
1	Prof. A.K. Sharma	Director	48043
2	Prof. Kavas Kapadia	Dean of Studies	48476
3	Dr. D.R.Bains	Registrar	49066
4	O.P.Verma	Asstt. Registrar	26558
5	N.K.Sharma	Asstt. Registrar	22092
6	Najma Rizvi	DPO	28674
7	Sunil P. Srivastava	Tech. Officer (Lab)	32752
8	R.K. Thakur	Section Officer	18099
9	Dr. Arvind Krishan	Prof. of Civil Engg.	58556
10	Prof. Malay K.Chatterjee	Prof. & Associate Head of Architecture	55991
11	Prof. I.M.Chisti	Prof. of Arch.	45304
12	Prof. Satish Khanna	Prof. of Arch.	54709
13	Prof. Mandeep Singh	Prof. & Head of Ind. Design	53555
14	Prof. Neerja Tiku	Prof. & Head of the Department of Architecture	52400
15	Prof. M.L.Bhari	Professor of Arch.	42653
16	Prof. Manoj Mathur	Professor of Arch.	42653
17	Prof. Aruna Ramani Grover	Prof. of Arch.	40498
18	Prof. Meenakshi Dhote	Prof. and Head of the Department of Environmental Planning	40498
19	Prof. Anil Dewan	Prof. of Arch.	40498
20	Prof. Jaya Kumar	Prof. of Arch.	40538
21	Prof. Y.K.Jain	Prof. of Civil Engg.	43730
22	Prof. (Dr.) Ranjana Mittal	Prof. of Arch.	32698
23	Shri P.Raja Prakash	Lecturer in Arch.	29437
24	S.K.Aaditya	Lecturer in Arch.	21510
25	Prof. Kavas Kapadia	Professor of Urban Planning	48476
26	Prof. (Dr.) N.Sridharan	Prof. & Head of Regional Planning	36251
27	Shri M.Palaniappan	Lecturer in Urban Planning	27637
28	Prof. (Dr.) Shovan K.Saha	Prof. of Enviornmental Planning	54709
29	Prof. (Dr.) Desh Bandhu	Prof. of Enviornmental Planning	50151
30	Prof. (Dr.) Sanjukta Bhaduri	Prof. & Head of Urban Planning	46962
31	Prof. (Dr.) Neelima Risbud	Prof. & of the Department of Housing	48476
32	Prof.Subir K.Saha	Prof. of Housing	49534
33	Prof. (Dr.) P.S.N.Rao	Prof. & Head of Housing	35363
34	Prof. (Dr.) P.K.Sarkar	Prof. of Transport Planning	50092
35	Prof. (Dr.) Sanjay Gupta	Prof. & Head of Transport Planning	35363
36	Prof. (Dr.) Sureinder Suneja	Prof. & Head of Landscape Arch.	45304
37	Prof. (Dr.) Rommel Mehta	Prof. of the Department of Landscape Arch.	52400
38	Prof. (Dr.) V.Thiruvengadam	Prof. of BEM	48476
39	Prof. (Dr.) Kuldip Chander	Prof. of BEM	53555
40	Prof. V.K.Paul	Prof. & Head of BEM	33581
41	Prof. K.T.Ravindran	Prof. & HOD, Urban Design	58556
42	Prof. Nalini M.Thakur	Prof. of Arch. Consv.	47419
43	Prof. (Dr.) Priyaleen Singh	Prof. of Arch. Consv.	43400
44	Ms. Anuradha Chaturvedi	Asstt. Prof. and Head of the Department of Arch. Conservation	50866
45	Prof. (Dr.) Mahavir	Prof. of Pysical Planning	53555
46	Shri Narender Singh Dhami	Librarian Grade-A	17650
47	Smt. Jagjeet Kaur	Section Officer	15364
48	Prof. Raman Dev Suri	Professor of Physical Planning	42930
49	Prof. (Dr.) Ashok Kumar	Prof. & Head of Physical Planning	43730
50	Dr. Mayank Mathur	Assistant Prof. & Head of Physical Planning	27749
51	R.Biswas	Assistant Prof. & Head of Physical Planning	24888
52	Dr. Poonam Prakash	Assistant Prof. & Head of Physical Planning	42656
53	Prof. (Dr.) Vinay Maitri	Professor in Programming	50194
54	Shri Sewa Ram	Assistant Prof. of Transport Planning	32586
55	Prof. Ashok Kumar Sharma	Prof. of Transport Planning	21620
56	Sushila Rani	Section Officer	19446
57	Anuj Bhardwaj	Section Officer	17201
		CLASS-III
58	Satish Rawtani	Technical Assistant	22190
59	Daisy Jacob	Librarian Grade-II	13830
60	Manju Rani	Senior Assistant	18612
61	Prakash Dewani	Senior Assistant	19766
62	Usha Bhambri	Senior Assistant	14053
63	Asim Guha	Senior Assistant	16303
64	Harish Lalwani	Senior Assistant	16503
65	Rajni Nayyar	Senior Assistant	13196
66	Kishori Lal	Senior Assistant	12127
67	J.B.Singh	Senior Assistant	14380
68	Bimla Rani	Sr. Personal Assistant	20792
69	Ravathy Shekhar	Personal Assistant	17842
70	Sushma Minhas	Personal Assistant	18612
71	Kanta Bakshi	Personal Assistant	18612
72	Renu Anand	Personal Assistant	18548
73	Kamal Kumar Arora	Personal Assistant	18099
74	Rajesh Kumar Jaryal	Personal Assistant	OnDeputation
75	Prem Teckchandani	Technical Assistant	18678
76	Sushma Devgun	Junior Assistant	15149
77	Lalita Dhall	Junior Assistant	15149
78	Rakesh Kumar Sharma	Junior Assistant	13995
79	Pratap Singh Rawat	Junior Assistant	11225
80	A.K.Chadha	Junior Assistant	11943
81	A.K. Sharma	Junior Assistant	10552
82	Patras Toppo	Junior Assistant	12712
83	Renu Bala Sharma	Junior Assistant	12712
84	O.P. Nimiya	Junior Assistant	12969
85	Veena Yadav	Junior Assistant	12199
86	Ajay Kumar Sharma	LDC	11943
87	Shakuntla Batra	LDC	12199
88	Lala Ram	LDC	11943
89	P.K.Mehta	LDC	12379
90	Manohar Lal	LDC	9283
91	Kiran Punia	LDC	11173
92	Padam Singh Kaim	Packer-Cum-Record Sorter	11686
93	Mohar Singh	Hindi Typist	11018
94	Kamal Kishore Tuteja	LDC	9471
95	Poonam Saini	LDC	9278
96	Mahavir Prasad	Hindi Translator	18099
97	Jagdish Kumar	System Operator	17073
98	Shanti Swaroop	System Operator	17073
99	Subhash Chand	Driver Grade-I	11280
100	Balbir Singh Negi	SSI	11943
101	Joby Methew	Driver	8050
102	Chaman Singh	Driver	9693
103	Sushil Khandelwal	A.V.Assistant	15790
104	Vinod Kumar	Assistant Photographer	13546
105	Vinod Kumar Sharma	Electrician	11943
106	Hargian Singh	Library Assistant	12964
107	Kiran K.Kaul	Documentation Clerk	11763
108	Shyam Lal Mehra	Library Assistant	8654
109	T.Pramod Nabor	Library Assistant	8316
110	Ompal Singh	BMI	12456
111	Lavleen Dixit	Tech. Assistant (Ferro-Printing)	10432
112	Dwarika Devi	Hostel Caretaker	10737
113	Sushil Kumar	Mechanic	8316
114	Sanjeev Kumar Joshia	Stenographer Jr.	10917
115	Beer Sain	Hostel Caretaker	9500
		CLASS-IV
116	R.C.Yadav	Lift Operator	11524
117	Ramesh Chand	Attendant	5293
118	Netra Pal	Attendant	9261
119	Soban Singh	Attendant	8944
120	Daya Chand	Attendant	10331
121	Kishan Kumar	Attendant	8050
122	Dhani Ram	Attendant	10107
123	Joginder Singh	Attendant	7902
124	Ram Raj	Attendant	10052
125	Om Prakash (R.Charan)	Attendant	8050
126	Udai Singh	Cleaner	7754
127	Hari Ram	Attendant	9513
128	Anil Kumar Mishra	Attendant	7957
129	Paras Nath	Mali	8276
130	Rajesh	Peon	7173
131	Satya Kumar	Attendant	7902
132	Mukesh Kumar	Attendant	9513
133	Ram Rati	Attendant	9513
134	Om Prakash (Pratap Singh)	Lib Asstt	9663
135	Rakesh Kumar	Peon	9334
136	Vinay Kumar	Mali	9334
137	Roshan Lal	Cleaner-Cum-Farash	7754
138	Jai Ram	Cleaner-Cum-Farash	9334
139	Gaje Singh	Cleaner-Cum-Farash	9334
140	Manik Rao	Peon-Cum-helper	7754
141	Pappu Singh	Cleaner-Cum-Farash	9334
142	Jog Raj	Cleaner-Cum-Farash	9334
143	Subhash	Cleaner-Cum-Farash	7754
144	Harender Singh Bisht	Peon-cum-Helper	9154
145	Bhagwan Singh	Peon-cum-Helper	9254
146	Shive Singh	Security Guard	7458
147	Rajesh Kumar	Mali	5578
148	Suresh Kumar	Peon-Cum-helper	8593
149	Arjun Singh	Cleaner-Cum-Farash	8414
150	Bijender Singh	Cleaner-Cum-Farash	8384
151	Surveer Singh	Cleaner-Cum-Farash	8384
152	Kawal Kumar Raheja	Peon-Cum-helper	8384
153	Kuldeep Kumar	Peon-cum-Helper	6971
154	Sukh Ram	Cleaner-Cum-Farash	8484
155	Pheku Ram	Cleaner	8384
156	Surender Kumar	Peon	8484
157	Ram Singh Bani	Peon-Cum-helper	8384
158	Rajender	Cleaner-Cum-Farash	8384
159	Mukesh Kumar (Pushan)	Cleaner-Cum-Farash	6971
160	Shyam Sunder Mehto	Attendant	7173
161	Sher Singh Meena	Security Guard	8230
162	Dina Nath Prasad	Peon-Cum-helper	6844
163	Nand Kishore	Peon-Cum-helper	8230
164	Dinesh Chand	Security Guard	0
165	Sunil Kumar (Late Chhuwara Singh)	Cleaner-Cum-Farash	6744
166	Mohan Singh Patwal	Cleaner-Cum-Farash	8230
167	Ravinder Kumar Bhardwaj	Lift Man	8230
168	Amar Singh	Security Guard	8285
169	Ishwar Chand	Security Guard	7847
170	Sunil Kumar (Dharam Pal)	Cleaner-Cum-Farash	6415
171	Ram Niwas	Security Guard	7847
172	Ramesh (Rupy)	Cleaner-Cum-Farash	6515
173	Suresh Kumar Tomar	Peon-Cum-helper	7847
174	Govind Ballabh	Peon-Cum-helper	3280
175	Sucha Ram	Cleaner-cum-Farash	3097
176	Lajja Devi	Cleaner-cum-Farash	3097
177	Bishambri	Cleaner-cum-Farash	3097
178	Ram Bati	Cleaner-cum-Farash	3097
		PLAN
179	Anandi Sahni	Section Officer	16512
180	K.N.Biswas	Consultant	15000
181	Dr. Poonam Rathi	Part Time Medical Officer	8000
182	Dr. A.K.Satsangi	Medical Officer	8000
183	Irshad Khan	Research Associate	17373
184	Vijay Asnani	Gestener Operator	7500
185	K.K.M.Chandran	Stenographer	6500
186	Narender Singh Bisht	Data Entry Operator	5000
187	Subhash Chander Trehan	Electrician	13000
188	Ramesh Chandra Arora	Civil Engineer	13000
199	S.R. D'Souza	Astt. (consolidated)	6700

SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI

Budget allocated to various important areas, agencies, indicating the particulars of plans, proposed expenditures and reports on disbursements made.

	Head of Account	Expenditure up to September 30, 2005	Budget Estimates 2005-2006
1.	Pay of Officers	89.27	280.00
2.	Pay of Estt.	38.83	92.50
3.	Allowances & Hon.
i)	Dearness Allowance	28.72	70.00
ii)	HRA and CCA	34.41	79.50
iii)	Dearness Pay	53.72	108.00
iv)	Other Allowances	2.20	7.50
v)	Transport Allowance	4.15	10.80
vi)	TA & LTC	11.51	25.00
4.	CGHS Contribution	0.55	9.25
5.	Bonus	-	5.00
6.	C.P. Fund contribution interest on CP/GP fund and retirement benefits.	76.21	169.00
7.	Stipend/Fellowship/Scholarships/Prizes and Medals	30.61	145.00
8.	Remunerations to Paper Setters/ Examiners & Working expenses	2.86	3.50
9.	Others Charges
Ia	Office Stationary, duplicating material, electrical goods, drawings stationery & cleaning materials	1.52	6.00
Ib	Sports goods, prizes & advn. Programmes	-	3.00
II	Consumable articles for Lab. Workshops, Art & Audio-Visual	0.70	2.50
III	Misc. and Contingencies such as postage, telephones, liveries, advertisements & reimbursement of medical expenses	35.73	80.00
IV	Newspapers, news magazines, binding charges and membership fee	0.78	3.50
V	Rent, rates & taxes	51.66	105.00
VI	a. R/M of buildings, gardens & fitting and fixtures	34.26	85.00
	b. Maintenance of Deptt. of Arch., Planning Building	-	50.00
	c. Furniture and equipments	0.54	17.00
	d. Purchase of Bus	-	-
	e. Building activities at JNU, new campus	0.45	60.00
VII	R/M of staff car	1.17	5.00
VIII	Printing and Publications	1.19	5.50
IX	Participation of Director & faculty in National & International meetings and conferences	2.89	17.00
X	Exhibition, Convocation & Cultural activities	5.77	19.50
XI	Advances to staff	0.50	35.00
XII	Mess subsidy to Hostel	-	10.00
10.	Staff Development
i)	Training Course (Staff Dev. Cum-Capacity Building)	-	2.50
ii)	Reimbursement of cost of books & technical journals and Membership fee to faculty	0.01	1.50
11.	Books and Journals and upgrading the Library Documentation
i)	Books and Journals	1.53	22.00
ii)	Audio-Visual materials	-	2.00
12.	Computer facilities/CAD		70.00
	Total	511.74	1607.05

SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI

Manner of execution of subsidy/ concessions programme/ schemes, including the amounts allocated and the details of beneficiaries of such programme

SL.NO.	Name of the Subsidy Programme	Amount Allocated	Manner of Execution	Details of Beneficiaries during 2005-06
1.	SEMINAR GRANT	?	Committee decides.- Faculty gets funding for attending one National seminar every year and for attending International Seminar once In three years.	?
2.	SEMINAR GRANT	?	Committee Decides fund fo orrganising Seminar/ Workshop	?
3.	STUDENTS FEES	?	Applications are invited from poor students andd .students Are given monitory Support to the Extent of Rs.	?
4.	MERITORIOUS STUDENTS AWARDS	?	Committee Decides . Awards for One student From each Discipline of Studies.	?

SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI

Particulars of Recipients of Concessions, Permits or Authorizations Granted by the Institute

TYPE OF CONCESSION/ PERMITS AUTHORIZATIONS GRANTED	PARTICULARS OF RECIPIENT OF THE CONCESSIONS/ PERMITS/AUTHORIZATIONS
REPAIR & MAINTENANCE OF STAFF CARS	M/s Bahl Automobiles (India), 44, DDA, Auto Complex Zamrudpur, Greater Kailash, New Delhi M/s R. Automobiles, A-8, MCD Market, Vishnu Degamber Marg, New Delhi M/s Delhi Tempo Spares, 210, Janta Market Rani Jhansi Road, New Delhi
SUPPLY OF PETROL & LUBRICANT	M/s Indraprastha Service Station, Near 'C' Power House, I.P. Estate, Ring Road, New Delhi
CLEANING SERVICES	M/s Well Protect Manpower Services Pvt. Ltd., 3550, Arora Chambers , Jatwar Street, Darya Ganj, New Delhi
NAME PLATES ETC.	M/s Ram Singar Yadav, G-124, Laxmi Park, Najafgarh Road, Kuwar Singh Nagar, Nangloi, NEW DELHI
MAINTENANCE OF WATER FILTERS	M/s Eureka Forbes Ltd. Service Points, 2/29, Ansar Road, Darya Ganj, New Delhi M/s Fairdel Technologies (P) Ltd., C-B 346, Ring Road, Naraina, New Delhi-110028
SECURITY SERVICES	M/s Well Protect Manpower Services Pvt. Ltd, 3550, Arora Chambers, Jatwar Street, Darya Ganj, New Delhi
MAINTENANCE OF TELEPHONES	M/s S.S. Enterprises, AB-21, Shalimar Bagh, New Delhi-110088
AMC OF EPABX SYSTEMS	M/s BPL Telecom (P) LTd., 1304-1310, Devika Tower No.6, Nehru Place, New Delhi
MAINTENANCE OF PHOTOCOPIER	M/s H.C.L. Ltd., 2nd Floor, 261, Okhla Industrial Estate Ph.-III, New Delhi
AMC OF FAX MACHINE	M/s Setia Informatics, F-344/1, Tara Bhawan, Old M.B. Road, Lado Sarai, New Delhi-110030
CABLE/ INTERNET CONNECTIONS	M/s Ernet India, Electronic Niketan, 6, CGO Complex, Lodhi Road, New Delhi-110003
AMC OF COMPUTERS, PRINTERS etc.	Taken to computers and printers in the AMC to HP (manufacturer)in progress
PRINTING OF OFFICIAL MATTERS etc.	Times Press, 910, Jatwara Street, Darya Ganj, New Delhi-110002
REPAIR/MAINTENANCE & AMC OF AIR CONDITIONERS	M/s Blue Star Limited, E-44/12, Okhla Industrial Area, Phase-II, New Delhi-110020 M/s Carrier Airconditioning & Refrigeration Ltd., 40, Shahpur Jat, Near Asian Games Village, New Delhi-110049 M/s Voltas Limited, B-1/J2, Mohan Co-operative Indl. Estate, Mathura Road, New Delhi-110044 M/s Hitachi Home & Life Solutions (I) Ltd., A-15, Ist Floor, Mohan Co-operative Industrial Estate, New Delhi-110044
REPAIR/ MAINTENANCE & AMC OF DEEP FREEZER	M/s Blue Star Limited, E-44/12, Okhla Industrial Area, Phase-II, New Delhi-110020
REPAIR/ MAINTENANCE & AMC OF WATER COOLERS	M/s Blue Star Limited, E-44/12, Okhla Industrial Area, Phase-II, New Delhi-110020 M/s Voltas Limited, B-1/J2, Mohan Co-operative Indl. Estate, Mathura Road, New Delhi-110044
REPAIR/ MAINTENANCE & AMC OF LIFTS	M/s Otis Elevator Company (India) Ltd., (Northern Region), 504-505, Rectangle One, D-4, Saket, New Delhi-110017

SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI

Details in respect of the information, available to or held by the School reduced in an electronic form

Detailed information about the School is available on the website www.spa.ernet.in

List of main links pertaining to the School, information which can be accessed through the website, is given below:-

• Profile of the School of Planning &Architecture
  
  
• Courses
  
  
• Faculty
  
  
• Admission and Fee
  
  
• Admission Form
  
  
• Hostel facilities
  
  
• Resources
  
  
• Centres
  
  
• Academic calendar
  
  
• Alumni
  
  
• Placement
  
  

SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI

Particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use

The School maintains two well stocked Libraries in Planning and Architecture Buildings and inter-disciplinary subjects. It is one of the richest libraries in the field of Planning and Architecture in the Asian region. It serves not only the faculty, research scholars and students but also other organizations through the inter library loan system. The library reading room facilities are open to all. The Library presently has a collection of 78779 books, and thesis/dissertation reports besides a rich collection of reports of International seminar and conference organized by International agencies like UNESCO, WHO, ILO, World Bank etc. The Library receives 250 journals in Planning Architecture and other allied fields. Apart from books and journals the library also maintains a special collection of non-print materials. The Library is a multimedia resource centre.

Total Collection of Books
Particulars	Planning Library	Architecture Library	Total
Journals	950	582	1532
Books	43764	24548	68312
Complimentary	1343	185	1528
Thesis	2259	3212	5471
Dissertations	47	1889	1936
Total	-	-	78779

Grand Total  :  77642

SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI

Names, designations and other particulars of the Public Information Officers

In terms of Section 5(1) of the Right to Information Act, 2005, the following officers of the Institute are designated as Public Information Officer/Assistant Public Information Officer in respect of the specific subject matters mentioned against their names:-

Sl. No.	Designation	Name of the Officer Occupying the post on the date of the order	Telephone Number	Subject matter
1.	Registrar	D.R.Bains PIO	23702382	All matters relating to the Institute.
2.	Assistant Registrar	O.P. Verma APIO	23702375 Extn. 241	"

SCHOOL OF PLANNING AND ARCHITECTURE
4 BLOCK-B, INDRAPRASTHA ESTATE
NEW DELHI


REGULATIONS FOR THE WEEDING OF OLD RECORDS

Regulations

A. FINANCIAL, ADMINISTRATIVE, ACADEMIC & EXAMINATION RECORDS

The destruction of records (including correspondence) connected with Financial, Administrative, Academic & Examination records shall be governed by the following regulations :-

1. The Following shall on no account be destroyed :
   • Records connected with expenditure which is within the period of limitation fixed by law.
   • Records connected with expenditure on projects scheme or works not completed, although beyond the period of limitation.
   • Records connected with claims to services and personal matters affecting persons in the service except as indicated in the enclosed Annexure.
   • Orders and sanctions of the permanent character, until revised.
     
     
2. The Records enclosed shall be preserved for not less than the period specified against them.
   
   
3. The Director or any other officer empowered by him shall be competent to sanction the destruction of records.
   
   
4. Full details shall be maintained permanatly of all records destroyed from time to time.
   
   
5. while records may be reviewed and weeded out at periodical interval in the light of the retention periods prescribed to avoid their build-up, the attempt should be to year to weed out necessary records. In other words ; the working rule should be "Weed as you go."
   
   
6. The retention period in the case of a file is to be reckoned from the year in which the file is closed (i.e. action therein has been completed) and not necessarily the year which it is recorded.
   
   
7. In the case of records other than files o.g. registers, the prescribed retention period will be counted from the year in which it has creased to be current.
   
   
8. In exceptional cases, a record may be retained for a period longer than specified, if it has certain special features or such a course is warranted. In no case, shorter than the prescribed in the Annexure.
   
   
9. If a record is required in connection with disposal of another record, the former will not be weeded out until after all the issues raised on the latter have marked on the former may have expired in the meantime, in fact, the retention periods initially marked on such records should be reviewed and, where necessary, revised suitably.
   
   
10. Before any pay bills/pay bill registers are destroyed the services of the staff concerned should be verified.
    
    
11. Where a minimum period after which any record may be destroyed has been prescribed, the Director on any other officer empowered by him to do so, may order in writing the destruction of such records on the expiry of that period counting from the last day of the latest financial year covered by the record.
    
    
12. Records not covered in the Rules will be decided by the Director on their merits and in the light of practice followed by University of Delhi and other comparable Institutions.
    
    

SCHEDULE

SL.No.	Nature of Records	Period of retention	Remarks
FINANCIAL AND ADMINISTRATIVE RECORDS
1.	Payments and recoveries
i)	Expenditure sanction not covered by Rule (1) (including sanctions relating to grants-in-aid)	3 Years, or one year after completion of audit, whichever is later.
ii)	Cash Books & Ledgers	10 Years
iii)	Contingent Expenditure	3 Years, or one year after Completion of audit, Whichever is later
iv)	CPF/GPF Ledgers	40 Years
v)	Receipt Books	10 Years
vi)	Arrear claims (Including sanction for investigation where necessary)	3 Years, or one year after completion of audit,whichever is later.
vii)	Papers relating to a) CPF/GPF membership and b) CPF/GPF Nomination	1 Year	Subject to original nomination being placed in service book/services records/ personal file subject to an authenticated copy of the sanction being placed on the personal file.
viii)	Financing of Insurance Policies from CPF/GPF Accounts	1 Year
ix)	Counterfoils of Cheques	3 Year
x)	Final withdrawal From CPF/GPF e.g. For house building Higher technical Education of Children etc.	5 Year
xi)	CPF/GPF Annual statements	1 Year
xii)	Ta/Transfer TA Claims	3 Years or one year after completion of audit, whichever is later.
2.	Budget Estimates/ Revised estimate	3 Years.
3.	Services books of (a) Officials Entitled to Retirement/terminal Benefits. (b) other employees.	3 Years after issueof final pension /gratuity payment order 3 Years after they Have ceased to be In service.
4.	Leave account of (a) officials entitled To retirement /Terminal benefits. (b) Other employees	3 Years after issue of final pension/Gratuity order. 3 Years after they have cursed to be in services.
5.	Services Records
	(a) Nomination relating To family pension & D.C.R. GRATUITY	1 Year	subject to nomination in original being placed in service book/Record/Personal File.
	(b) Seniority list	3 Years or till a fresh seniority list is drawn whichever is earlier.	Subject to suitable entry being made in the appropriate service records and copy of order kept in personal file.
	(c) Alteration the date of Birth.	3 years
	(d) Verification of Service	5 Years	Subject to a suitable record being kept in Service Book/Record.
6.	Expenditure Statements	To be weeded out at the end of financial year
7.	(a) Pay Bill Register (b) pay bills	40 Years 3 Years, or one year after completion of audit, whoever is later.
8.	Master Rolls	1 Year after Completion of audit.
9.	Bill Register	1 Year after completion of audit.
10.	Files, papers and documents relating to contracts, agreements etc.	5 Years after the contract/ agreement is fulfilled or termination. In case where audit objections have been raised, however the revelant files and documents shall not be destroyed till settlement of the audit objections/one year after defect liability period.
11.	Creation and classification of posts:
	(a) Continuance/abolition/revival of posts.	1 Year	Subject to particulars of Sanctions being noted in establishment / section register.
	(b) Conversion of Temporary posts into Permanent	10 Years
	(c) Creation of posts	Permanent
	(d) Revision of scales of pay.	only standing orders Are to be kept, weeding out superseded ones as and when they become obsolete.
	(e) Upgrading of posts	10 Years.
12.	Review or determining suitability of employees for continuance in service :
	(i) Establishment/ sanction Register.	Permanent
13.	Arbitration and Litigation cases	Permanent	Subject to (a) the file not being closed until the award / judgement becomes final in all respects. (b) Cases involving important issues are to be retained for a longer period either initially or at the time of review.
14.	Notices under Section 80 of Civil procedure code	1 Year	if such a notice is followed up by a civil suit, it is to be retained for 3 years or till the clearance of the case.
15.	Recruitment Condition of Break in service	5 years	Subject to a suitable entry being made in the appropriate services record and copy kept in service book/ per sonal file.
16.	Advances:
	(i) Rules for advances	only the standing rules are to be kept, weeding out the old rules.
	(ii) Grant of advances	1 Year	Subject to : (i) Suitable entries being made in pay bill register. (ii) In case of motor car/ motorcycle/house building advances. (a) Copies of sanction being placed on personal files; and (b) Mortage deeds and other agreements executed being kept separately in safe custody for the period they are valid.
17.	Surety bonds executed in favour of a temporary or a retiring employee.	3 years after the bond ceases to be enforceable
18.	Pension/Recruitment
	(i) Rules and orders (general aspects)	only the standing rules and orders are to be kept, old rules and orders are to be weeded out
	(ii) Pre-verification of Pension cases	3 Years
	(iii) Invalid pension (iv) Family pension (v) Other pensions	Till one year after the last beneficiaries of The family pension ceases to be entitled to receive it or 5 years whichever is later.
	(vi) Gratuity	5 Years
	(vii) Commutation of Pension	15 Years
19	Personal files of employees	40 Years or not before 5 Years after the employee ceases to be in service.
20	File containing general Correspondence relating To transfers, postings, C.G.H.S. Statistics Sanction of advance, Reimbursement of fees etc. CI/EI orders.	3 Years.
21	Dak Register	1 Year
22	Typist Diary	1 Year
23	Issue Diary	1 Year
24	Section Diary	1 Year
25	Despatch Register	1 Year
26	File Register	10 Year (list of Files will be kept before destroying)
27	Standing Files	Permanent
28	Attendance Register	3 Year
F.	STORES
29	Stock & Issue Register	Permanent (Non-consuable)
30	Consumble Register	One Year after audit
31	Liveries	5 years
32	Stock verification of stoes	10 Years
33	Audit objections	3 years after the objection is Dropped.
EXAMINATIONS AND ACAMEDIC RECARDS
A	EXAMINATIONS
1	Printed question papers relating to all examinations, bound volumes to be retained in the library.	permanent
2	Result Register and Tabulated results.	-do-
3	Institution of medals, prizes etc. and rules and regulations thereof	-do-
4	Unfair means files.	-do-
5	Certificate issue register	-do-
6	Files relating to scheme of examinations.	-do-
7	Award books from examiners	Ten Years
8	Moderation of results-files	Five Years
9	Report of examiners regarding the performance of candidates	-do-
10	Files relating to issue of records, diplomas, certificates, application forms etc.	-do-
11	Award of scholarships, fellowships, medals, and prizes files.	-do-
12	Files relating to examinations conducted on behalf of other authorities.	-do-
13	Practical training certificate files and correspondence.	-do-
14	Cases relating to examination from compulsory test in Hindi	-do-
15	Confidential list of candidates appearing and related item files.	Three Years
16	Appointment of examiners, acceptance and related items files.	-do-
17	Files relating to the appointments of madrators for question papers/ declaration of results.	-do-
18	Conduct of examination -A-Challans-B-despatch memos, and seating plans	-do-
19	Files relating to the distribution of answer scripts, examiners.	-do-
20	Date sheet for examinations	one year
21	Checking of results, correspondence, application received thereof and reports.	-do-
22	Files relating to supply of marks to candidates.	-do-
23	Files relating to convocation	-do-
24	Miscellaneous correspondence files relating to examinations.	-do-
25	Files relating to approved jury Penal for examinations.	-do-
26	Files relating to conduct of examinations.	-do-
27	Files relating to notification of attendance of candidates and eligibility certificates received from heads of departments.	-do-
28	Files relating to detention of candidates.	-do-
29	Files relating to remuneration of paper setters and examiners, office copies of bills etc.	-do-
30	Files relating to examination remuneration of internal staff.	-do-
31	Files relating to writing of certificates and related matters.	-do-
32	Files relating to appointment of superintendents for examinations.	-do-
33	Cyclostyled results-spare Copies	-do-
34	Manuscripts of question papers.	One year from the date of declaration of results.
35	Corrected answer scripts received from the examinations.	Three months from the date of declaration of results/in case of any dispute one year after dispute is resolved.
36	Waste stencils of Examination	-do-
37	Entrance Examination answer scripts.	-do-
B.	ACADEMIC
38	Correspondence with heads of departments of studies regarding courses of reading and other matters.	Permanent
39	Syllabi of the course of reading of various disciplines.	-do-
40	Files relating to delegation of -do- power of registrar, director, dean of studies, head of departments.	-do-
41	Admission / enrolment registers.	-do-
42	Personal files of Students	Twenty years
43	Time-table and test schedules under graduate and post-graduate courses.	Five years
44	Files relating to cultural exchange programmers of India and abroad.	-do-
45	Files relating to printing of information bulletin - academic calendar etc.	-do-
46	Recognisation of courses file	Permanent
47	Prize distribution file	Five years
48	Correspondences with U.G.C.	Five years
49	Entrance test question papers	-do-
50	Application forms for Admission to examination	-do-
51	Application forms for enrolment of Ex-students	-do-
52	File relating to enrolment of casual students.	-do-
53	Files relating to appointment of part -time faculty	-do-
54	Files relating to Educational tours etc.	-do-
55	Files relating to the staff detailed for duty during vacation.	Three years
56	Correspondence with University ministry U.G.C. etc. on admission examination and academic matters.	-do-
57	Files relating to refund of fees	-do-
58	Dealing admission files.	-do-
59	Files relating to forwarding of information bulletings, academic calendar etc. to University /Institution etc.	-do-
60	Information bulletin & Prospectus	Year wise bulletings to be retained 5 copies each to be sent for reference in the library.