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SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI-110002


RIGHT TO INFORMATION - OBLIGATIONS OF PUBLIC AUTHORITIES AS CONTAINED UNDER SECTION 4 OF THE ACT.

INDEX

  1. Particulars, Function and Duties of the School
  2. Powers and Duties of the Officers and Employees of the School
  3. Procedure followed in the decision making process, including channels of supervision and accountability
  4. Particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of Institutes policy or implementation thereof
  5. Statement of Boards, Councils, Committees, or other Bodies consisting of two or more persons constituted as a part of the School or for the purpose of its advice and as to whether meetings of those Boards, Councils, Committees and other bodies are open to the public or the minutes of such meetings are accessible for public.
  6. DIRECTORY OF OFFICERS AND EMPLOYEES OF THE SCHOOL
  7. Monthly remuneration received by Institute officials and employees for the month of January, 2008
  8. Budget allocated to various important areas, agencies, indicating the particulars of plans, proposed expenditures and reports on disbursements made.
  9. Manner of execution of subsidy/ concessions programme/ schemes, including the amounts allocated and the details of beneficiaries of such programme
  10. Names, designations and other particulars of the Public Information Officers
  11. Weeding out Rules of the School.

SCHOOL OF PLANNING AND ARCHITECTURE
NEW DELHI

RIGHT TO INFORMATION - OBLIGATIONS OF PUBLIC AUTHORITIES
AS CONTAINED UNDER SECTION 4 OF THE ACT.

Particulars, Function and Duties of the School

In the 1930s, the Capital Complex at New Delhi had just been inaugurated as the seat of the Government of India. Of the many talented British architects associated with the building of the new Capital enclave, only Walter George elected to stay on and establish a private practice in Delhi. There were hardly five architects in private practice in the city, as the profession was still in its infancy in northern India at that time. The two existing schools for training architects in India were in far off Bombay and Baroda. An acute shortage of trained professionals was being felt. The outbreak of World War II generated a sudden demand for engineer - architects by the Allied forces, and George and a few friends helped establish the first training facility for architects in this region. And so the Department of Architecture came into existence as part of the Delhi Polytechnic at Kashmeri Gate in 1942.

The first Principal of the Delhi Polytechnic was W.W. Wood, and the first Head of the Department of Architecture was Mirza. When Mirza migrated to Pakistan, he was replaced by John Terry, a Walter George protégé. The first batch of students to complete the course received their National Diplomas in Architecture in 1950, ready and eager to face the challenges thrown up by Independence and the country's partition. The building of Chandigarh was a powerful magnet for many.

Meanwhile, other young Indian architects and planners were returning home to participate in nation building after postgraduate studies abroad. George took a keen interest in their welfare and helped them organize themselves. He was, for example, the principle motivating force behind the creation of the Institute of Town Planners (India) (ITPI), in 1951. He encouraged one of his young friends, T.J Manickam (then serving as a Senior Architect in the CPWD) to consider establishing a School for Town and Country Planning. Manickam was a dynamic personality -a qualified architect, civil engineer, and town planner. He quit government service and took up the challenge.

The School of Town and Country Planning was established by the Government in 1955 and registered as a Society. It operated in rented premises in Kapurthala House on Man Singh Road. Due to Manickam's excellent relations with government architects, planners and bureaucrats he was able to secure prime land for building both a headquarters for ITPI and the School in Indraprastha Estate. The foundation stone for what is now called the Planning Campus was laid by Professor Humayun Kabir, Union Minister for Scientific Research and Cultural Affairs, on 26 May, 1958. The School was well on its way and has never looked back since. Manickam was thus the Founder Director and architect of this institution.

In 1959, the Department of Architecture of the Delhi Polytechnic joined the School of Town And Country Planning and the newly integrated institution was renamed the School of Planning and Architecture (SPA). The physical relocation of the architecture department took a few years; the architecture campus, also designed by Manickam, was ready for occupation in 1965.

Within twenty-five years of its founding, the School had established a formidable and unique reputation as the nation's leading institution for imparting Professional education in the physical design and planning fields. The Government of India thus conferred the Status of Deemed University on the School in 1979. This entitled SPA to confer its own degrees and to broaden its horizons by introducing new academic programmes, extension programmes, and to promote research and consultancy activities.

The' 80s were marked by many advances: the setting up of Centers for Advanced Studies attached to different departments of study, the initiation of doctoral programmes, and the establishment of the Centre for Analysis and Systems Studies (CASS). The decade culminated in the construction of a residential campus in Taimur Nagar, New Friends Colony. This provided both augmented hostel facilities and a few units of housing for staff and faculty.

In 1992 a few Delhi based alumni of the School established the first officially recognized and registered alumni association, with the Director as patron. SPA Alumni, as the association is known, organized the Golden Jubilee celebrations of the Department of Architecture that same year. This association has tremendous potential for playing a very active supporting role in the future development of the School.

The '90s have seen the School enter into several bi-lateral partnerships with foreign universities and research organizations in order to pursue specialized areas of research, organize workshops, seminars, exhibitions, and so on. An Overseas Research Development Centre has been established by the School to extend facilities to developing countries in Africa and the SAARC nations.

The School has taken lead in introducing academic programmes in specialized fields both at Bachelor's and Master's level. At present the School offers the following programmes:


    UNDER-GRADUATE PROGRAMMESINTAKE

    • Bachelor's Degree Course in Architecture 68+15%*+1**

    • Bachelor's Degree Course in Planning 22+15%*+1**

    POST-GRADUATE PROGRAMMES

    • Master's Degree Course in Architecture with specialization in:

      • Architectural Conservation10

      • Industrial Design15

      • Urban Design 10

    • Master's Degree Course in Planning with specialization in:

      • Environmental Planning10

      • Housing15

      • Transport Planning15

      • Regional Planning10

      • Urban Planning20

    • Master's Degree Course in Building Engineering and Management15

    • Master's Degree Course in Landscape Architecture15

    Ph.D. Programmes

    • * Foreign Nationals 10%, NRI 3% & PIO 3%
    • ** Kashmiri Migrants 1 (one seat)


    Objects of the School

    • To provide for instruction and research in architecture, urban design, building, town and country planning, housing, traffic and transport planning, landscape architecture and other branches of studies pertaining to human settlements and the environment; and

    • To develop in the student and research scholar

      • A sense of responsibility to serve society in the field of human settlements and the environment and to play an active role in the preservation, protection and enhancement of the quality of both natural and man-made environments;

      • A national and international outlook in the field of human settlements and the environment;

      • Knowledge of techniques and developments in regard to human settlements and environment;

      • Skills in regards to planning, designing, building, managing and related tasks pertaining to human settlements and the environment.

    The powers and functions of the School

    • To establish, administer and manage the School of Planning and Architecture and such other centers for research, extension and instruction as are necessary for the furtherance of the objects of the School.

    • To prescribe and conduct courses of training in all branches of knowledge pertaining to human settlements and the environment;

    • To organize and undertake extramural teaching and extension services;

    • To determine and provide for examinations/tests for admission, to the School and to admit candidates to such courses;

    • To prescribe regulations for and to hold examinations, to declare results; and to award degrees, diplomas, certificates and other academic distinctions or titles and to withdraw any such degree, diploma, certificate or other academic distinction for good and sufficient cause;

    • To fix, demand 'and receive fees and other charges;

    • To establish, maintain and manage Halls and Hostels for the residence of students and scholars and to recognize, supervise and control Halls/Hostels, not maintained by the School and other accommodation for the students and to withdraw such recognition.

    • To provide for the maintenance of units of N.C.C. for students and scholars of the School;

    • To regulate and enforce discipline among the students and scholars and to take such disciplinary measures in this regard as may be deemed necessary;

    • To make arrangements for promoting health and general welfare of students and scholars and for the cultural and corporate life;

    • To institute and award fellowships, scholarships, prizes and medals;

    • To provide for printing, reproduction and publication of research and other works and to organize exhibitions;

    • To sponsor and undertake research in all aspects of the human settlements and the environment and allied subjects.

    • To co-operate with any other organizations in the matter of education, training and research in human settlements and the environment and allied subjects for such purpose as may be agreed upon on such terms and conditions, as may, from time to, be prescribed;

    • To co-operate with institutions of higher learning in any part of the world having objects wholly or partly similar to those of the School, by exchange to teachers and scholars and generally in such manner as may be conducive to the common objects;

    • To determine the number, order and grades of pay of academic, technical, administrative and other posts, to create and abolish the academic, technical, administrative and other posts, and to fix emoluments and terms and conditions of service of the employees of the school and also to fix special terms wherever required;

    • To appoint all academic, technical, administrative and such other staff as may be needed;

    • To make rules for the conduct of meetings and affairs of the School and to adopt and vary them from time to time;

    • To regulate the expenditure and to manage the accounts of the School;

    • To establish and maintain within the School's premises or elsewhere, such classrooms and studio-halls as the School may consider necessary and adequately to furnish the same and to establish and maintain such libraries and reading rooms as may appear convenient or necessary for the School;

    • To issue appeals for the funds in furtherance of the objects of the School, to receive grants, subscriptions, donations and gifts for the purpose of the School, provided that no subscriptions, donations or gifts shall be accepted if they are accompanied by conditions inconsistent or in conflict with the satisfactory running of the School or with the objects for which the School is established;

    • To purchase, take on lease or accept as gift or otherwise any land or building or works, which may be necessary or convenient for the purpose of the School and on such terms and conditions as it may think fit and proper and to construct or alter and maintain any such building or works;

    • To sell, exchange, lease or otherwise dispose off all or any portion of the properties of the School, movable or immovable on such terms as it may think fit and proper without prejudice to the interests and activities of the School;

    • To draw and accept and make and endorse, discount and negotiate Government of India and other promissory notes, bills of exchange, cheques or other negotiable instruments;

    • To execute conveyances, transfers of Government securities, re-conveyance, mortgages, leases, bonds, licenses and agreements in respect of property, movable or immovable, belonging to the School or to be acquired for the purposes of the School;

    • To appoint in order to execute an instrument or transact any business of the School, any person, as attorney of the School with such powers as it may deem fit; fit;

    • To give up and cease from carrying on the running of the School or particular classes or departments thereof;

    • To enter into any agreement with Central, State or local Governments and University Grants Commission for receiving grants;

    • To accept grants of money, securities or property of any kind on such terms as may seem expedient;

    • To raise and borrow money on bonds, mortgages, promissory notes or other obligations or securities founded or based upon all or any of the properties and assets of the School or without any securities and upon such terms and conditions as it may think fit and to pay out of the funds of the School, all expenses of and incidental to the raising of money; and to repay and redeem any money borrowed;

    • To invest the funds of the School or money entrusted to the School in or upon such securities and in such manner as it may deem fit from time to time transpose any investment;

    • To make such rules and such regulations as may, from time to time, be considered necessary for regulating the affairs and the management of the School and to alter, modify and to rescind them;

    • To constitute, for the benefit of the academic, technical, administrative and other staff, in such manner and subject to such conditions as may be prescribed by the regulations, such pension, insurance, provident fund and gratuity as it may deem fit and to make such grants as it may think fit for the benefit of any employee of the School, and to aid in the establishment and support of associations, institutions, funds, trusts and conveniences calculated to benefit the staff and the students of the School.

    • To delegate, all or any of its powers to the Director of the School or to any committee or any subcommittee or to any one or more members of its body or its officers; and

    • To do all such other acts and things as the School may consider necessary, conducive or incidental to the attainment or enlargement of aforesaid objects or any one of them.

    Authorities of the School

      The following shall be the Authorities of the School :

    1. General Council
    2. Executive Council
    3. Academic Council
    4. Finance Committee
    5. Such other authorities, as may be declared as such.


    1. The General Council - Powers and Functions:

      • Review the broad policies and programmes of the School and suggest measures for the improvement and the development of the School.

      • Consider and pass the resolutions on the annual reports and the annual accounts of the School and the audit reports on such accounts, and

      • Perform such other functions as may be prescribed by Rules.

    2. The Executive Council - Powers and Functions:

      • Subject to the provisions of 'the Memorandum of Association and Rules of the School, Executive Council shall have the management and control of the affairs and administration of the funds and; 'properties' of the school, and shall have the authority to exercise all the powers of the School, and shall have the responsibilities for control of the affairs of the School.

        Provided always that the Executive Council shall have full powers in the matter of expenditure from approved budget provision

      • Without prejudice to the provisions of sub-rule (i) above, the Executive Council shall have the following powers/functions:-
        • make decisions on questions of policy relating to the administration and working of the school;

        • prescribe such Regulations as it shall think proper, for the staff service, preparation and sanction of budget estimates, sanction of expenditure, execution of contracts, investments of funds of the School, and the sale or alteration of such investments and for any other purposes that may be necessary;

        • to institute fellowships, scholarships, studentships, medals and prizes;

        • to prepare annual report and the annual accounts and budget estimates of the School for the ensuing financial years as it thinks fit;

        • to prepare proposals on the developmental programmes of the School;

        • to create teaching and academic posts, to determine the number, qualifications, and cadres and emoluments of such posts and to define the duties and conditions of service of the academic staff of the School in consultation with the Academic Council;

        • to make regulations to appoint examiners and moderators and if necessary, to remove them and to fix their fees, emoluments and traveling and other allowances on the recommendations of the Academic Council;

        • to prescribe regulations for the terms and emoluments for the appointment of Visiting Faculty members, in consultation with the Academic Council;

        • to make regulations on the conditions of residence, discipline of students, in consultation with the Academic Council;

        • to makes regulations on the admission/enrolment of students, formulation/institution of Courses of Studies and Research programmes, examinations to be held for the Courses of Studies on the recommendations of the Academic Council;

        • to exercise such other powers and perform such other duties as may be conferred or imposed upon it by the Memorandum of Association or the Rules.

    3. The Academic Council - Powers and Functions:

      • to prescribe admission requirements, revised curricula and syllabi for courses of studies of the Department

      • to make arrangements for the conduct of examinations, to recommend to the Executive Council the appointment of examiners, moderators, tabulators and the like; and to make proposals for regulations prescribing conditions on which the students shall be admitted to such examinations;

      • to make recommendations to the Executive Council regarding the conferment or grant of Degrees/Diplomas, and other academic distinctions, or titles;

      • to appoint sub-committees to advise on such specific matters as may be referred to it by the Executive Council;

      • to consider the recommendations of the sub-committees and to take such action (including making of recommendations to the Executive Council) as the circumstances of each case may require;

      • to make periodical review of the activities of the Departments and to take appropriate action (including making of recommendations to the Executive Council) with a view to maintaining and improving the standards of instructions;

      • to make proposals for the establishment of Departments, institutions of research and specialized studies, libraries, laboratories and museums, publications;

      • to promote research in the School and to require reports on such research from persons engaged thereon;

      • to supervise discipline, residence progress and health of the students;

      • to provide for the inspection of classes in respect of the instructions and discipline therein and to submit reports thereon to the Executive Council;

      • to make proposals for the institutions of fellowships, traveling fellowships, scholarships, studentships, exhibitions, medals and prizes and to make regulations for their awards;

      • to award stipends, scholarships, medals, and prizes and to make other awards in accordance with the rules and regulations of the School and such other conditions as may be attached to the awards;

      • to make recommendations to the Executive Council with regard to :-
        (1) the creation of posts on the academic and supporting staff, and
        (2) the emoluments and duties attached to such posts;

      • to make proposals for regulations prescribing the manner of granting exemptions from approved Courses of Studies in the School for qualifying for the Degree/Diplomas and other academic distinctions; and

      • to exercise such other powers and perform such other duties, as may be conferred or imposed upon it by the Memorandum of Association or the Rules of the Executive Council and advise the Executive Council in all academic matters.

    4. The Finance Committee - Powers and Functions:

      • to examine and scrutinize the annual budget of the School and to make recommendations to the Executive Council

      • to consider all proposals for new expenditure and to make recommendations to the Executive Council

      • to consider the periodical statements of accounts and to review the finances of the school from time to time and to consider re-appropriation of statements and audit reports and to make recommendations to the Executive Council.

      • to give its views and to make recommendations to the Executive Council on any financial question affecting the School either on its own initiative or on reference from the Executive Council, or the Director.

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SCHOOL OF PLANNING AND ARCHITECTURE
NEW DELHI

Powers and Duties of Officers and Employees of the SPA

Part-I: GENERAL

(a) ADMINISTRATIVE


Director

The Director is the principle academic and executive officer who is responsible for proper administration of the School and for imparting the instructions and maintenance of discipline therein. All other staff of the School is subordinate to the Director. He is also the Chairman of the Executive Council, Finance Committee and Academic Council of the Institute. The highest body of the Institute is the General Council which is chaired by the Minister of Human Resource Development. In the absence of the Hon. Minister, as Chairman of GC, Director of the School shall preside over the meeting of the General Council.

Registrar

Registrar is the Head of the Administration and Finance Department of the School and is also ex-officio Secretary to the General Council, the Executive Council, the Academic Council and Finance Committee and also various Committees set up by the authorities of the School. He also performs such other duties and exercise powers as may be assigned to him by the Executive Council or the Director. He is directly responsible to the Director of the School for the proper discharge of his duties and functions. The Registrar shall be a whole time officer of the School. Registrar as Secretary of the General Council may sue or be sued for the purpose of Section 6, of Registration of Societies Act, 1860. Registrar is also full time Drawing and Disbursing Officer.

Deputy Registrar

Guide and supervise the work of Assistant Registrar/Section Officers dealing with Finance and Establishment matters and is also designated as Drawing and Disbursing Officer of the School.

Assistant Registrars

Guide and supervise the work of Section Officers dealing with Finance, Admission & Examination and Establishment matters etc.

Section Officers

Guide and supervise the work of the staff in the respective sections i.e. establishment, account and budget, purchase and store, general and maintenance etc.

Personal Assistants/Stenographers Jr.

They keeps the officer free from routine nature of work by mailing correspondence, filing papers, making appointments, arranging meeting and collecting information so as to give the officer more time to devote himself/herself to the work in which he/she has specialized . The Personal Assistant will maintain the confidentiality and secrecy of confidential and secret papers entrusted to him/her. He/She will exercise his/her skill in human relations and be cordial with the persons who come in contact with his/her boss officially or who are helpful to his boss or who have dealings with the boss as professional persons. Some pf the more specific functions are enumerated below;

  • taking dictation inshorthand;

  • fixing up of appointments;

  • screening the telephone calls and the visitors in a tactful manner;

  • keeping a note of the movement of files;

Sr. Assistants/Jr. Assistants

They work under the orders and supervision of the supervisors and are responsible for the work entrusted to them. Where the line of action on a case has already been identified by the higher officer, he will put up a note keeping in view the following points:-

  • to see whether all facts open to check have been correctly stated;

  • to point out any mistakes or incorrect statement of the facts;

  • to draw attention, where necessary to precedents or Rules and Regulations on the subject;

  • to bring out clearly the question under consideration and suggest a course of action wherever possible.

Lower Division Clerks

Lower Division Clerks are ordinarily entrusted with work of routine nature, for example - registration of Dak, maintenance of Section Diary, File Register, File Movement Register, Indexing and Recording, Typing, Comparing, Dispatch, Preparation of arrears and statements, supervision of correction of reference books and submission of routine and simple drafts etc.

(b) ACADEMIC


Dean of Studies:

He co-ordinates teaching and research activities of different departments of studies, promote inter disciplinary collaboration in teaching research and extension programmes of the School. Heads of various Department of Studies also report to the Dean to appraise progress of the academic work in the department, the standards being maintained and specific problems pertaining to faculty and students and seek guidance with reference to the academic problems of the department wherever required. He approves time table of various department of studies and ensures inter-departmental co-ordination.

Heads of Departments

They are responsible for overseeing the working of both academic and non-academic staff of their department. He prepares and issues time table of the Courses, conducted by the department and forward them to the Dean of Studies for inter-departmental co-ordination. All proposals and programmes including academic matters of the department are also forwarded by them to the Dean for inter-departmental co-ordination. They arrange monitoring and evaluation work and bring out periodically broachers of the department on the research activities in consultation with the Director.

Professors/ Asstt. Professors/ Lecturers

Teach and guide the undergraduate, post graduate students and also research scholars and are directly reporting to the respective Heads of the Department of Studies with regard to the academic activities and also progress of the students. Any other academic/administrative work assigned by the Competent Authority of the School.

Part-II: Department Specific Posts


In addition to the posts mentioned in Part-I above , there are certain posts which are technical in nature have been in operation in some Departments. The posts along with the nature of work assigned to them are as follows:

Technical Officer (Lab)

He delivers lectures, conduct tutorial work of Survey and Leveling, and assist in the studio of Theory of Structure of students of undergraduate courses. In addition, he performs all general and maintenance, security and house keeping works of the School.

Senior Librarian

Sr. Librarian is the in-charge of both the libraries of the Institute. He/She is required to maintain catalogue of books, inventory of library materials, and issue of books to faculty, staff and students.

Documentation-cum-Publication Officer

He/She is entrusted with the work related to publication of all documents, documentation of reports and other materials. Proof reading, printing etc. related to proper publication of materials also falls within the domain of his/her duties.

Part-III: Supporting Staff (non-teaching) - Academic

(i) WORKSHOP

Workshop Superintendent

He assists students during their practice and execution of projects in the workshop as part of their course studies. The work encompasses carpentry work, designing of models, welding etc. He is also entrusted with the day to day maintenance of institute's properties such as building, furniture etc.

(ii) AUDIO-VISUAL UNIT

Audio-Visual Assistant:

Both the Architecture and Planning courses have components of audio-visual activities. The Audio-Visual Assistant helps the students and faculty during their practical works both in the School and also in the off-site projects.

(iii) CENTRE FOR ANALYSIS AND SYSTEM STUDIES (CASS/ GIS/REMOTE SENSING)

System Operators

Computer is an integral part in the teaching process of the students. The institute has more than 200 computers for the benefits of the students and the faculty for their academic activities. For proper maintenance of the computers, the software operations and other assistance required for computer application in the studies, System Operator has been engaged. The System Operator maintains both software and hardware of the entire computer systems in the School.

(iv) TRAFFIC & REMOTE SENSING LABORATORIES

Technical Assistants

The courses cover both class room lectures and also arduous practical work. Technical Assistants have been provided in all the departments for assisting the faculty and the students for affording technical support that may be required in the performance of their course work.

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SCHOOL OF PLANNING AND ARCHITECTURE
NEW DELHI



Procedure followed in the decision making process, including channels of supervision and accountability

School of Planning and Architecture has its Memorandum of Association and Rules & Regulations and Bye-laws defining therein the authority, responsibility and duties of the various bodies of the Institute and the Officers. The Institute also follows general principles and guidelines of the Government of India issued from time to time in regard to the processing and disposal of cases.

Director is the Chief Executive Principal Academic and executive officer of the Institute and is being assisted by the Dean and HOD's in regard to academic matters and by Registrar in administrative and financial matters of the Institute. They all submit papers wherever necessary for his orders and directions. Policy matters are placed before the designated bodies for discussion and appropriate decision. Registrar being the Secretary of the bodies/ committees is responsible for execution of the decisions. Registrar is assisted by his junior staffs like Dy. Registrar, Assistant Registrar, and Section Officers etc. Routine matters are generally disposed of by Dy. Registrar and other junior officers.

Generally under the Institutional chart, the following is the channel:
Director>Registrar> Dy. Registrar>Asstt. Registrar> Section Officer> Assistant/ Dealing hand

The SPA has Academic Council to deal with academic matters Finance Committee for financial matters Executive Council generally deals with the responsibilities for dealing with the management of the affairs of the School and the General Council deals with the overall policy matters of the School.

School of Planning and Architecture has its Memorandum of Association and Rules and Regulations and Bye-laws defining therein the authority and responsibility.

ACADEMIC MATTERS

All the academic matters pertaining to the academics of the School are recommended by the Academic Council and are then placed before the Executive Council for approval.

    The Academic Council has the responsibility and accountability in the following areas:

  • prescribe admission requirements, revised curricula and syllabi for courses of studies of the Department;

  • make arrangements for the conduct of examinations, to recommend to the Executive Council the appointment of examiners, moderators, tabulators and the like; and to make proposals for regulations prescribing conditions on which the students shall be admitted to such examinations;

  • make recommendations to the Executive Council regarding the conferment or grant of Degrees/Diplomas, and other academic distinctions, or titles;

  • make periodical review of the activities of the Departments and to take appropriate action (including making of recommendations to the Executive Council) with a view to maintaining and improving the standards of instructions;

  • make proposals for the establishment of Departments, institutions of research and specialized studies, libraries, laboratories and museums, publications;

  • promote research in the School and to require reports on such research from persons engaged thereon;

  • provide for the inspection of classes in respect of the instructions and discipline therein and to submit reports thereon to the Executive Council;

  • make proposals for the institutions of fellowships, traveling fellowships, scholarships, studentships, exhibitions, medals and prizes and to make regulations for their awards;

  • award stipends, scholarships, medals, and prizes and make other awards in accordance with the rules and regulations of the School and such other conditions as may be attached to the awards;

  • make recommendations to the Executive Council with regard to the creation of posts on the academic and supporting staff, with their emoluments and duties

  • make proposals for regulations prescribing the manner of granting exemptions from approved Courses of Studies in the School for qualifying for the Degree/Diplomas and other academic distinctions; and

  • exercise such other powers and perform such other duties, as may be conferred or imposed upon it by the Memorandum of Association or the Rules of the Executive Council and advise the Executive Council in all academic matters.

FINANCIAL MATTERS

All major financial matters of the School are placed before the Finance Committee of the School for its consideration and which has the following functions:

  • examine and scrutinize the annual budget of the School and to make recommendations to the Executive Council.

  • consider all proposals for new expenditure and make recommendations to the Executive Council.

  • consider the periodical statements of accounts and review the finances of the school from time to time and consider re-appropriation of statements and audit reports to make recommendations to the Executive Council.

  • give its views and to make recommendations to the Executive Council on any financial question affecting the School either on its own initiative or on reference from the Executive Council, or the Director.

Matters regarding maintenance/additions/alterations of the buildings of the School

All such matters regarding maintenance, additions, alterations of the School building and other immovable properties of the School are considered by the Building Committee which has the following functions:

  • construction of all major capital works after securing from the Executive Council necessary administrative approval and expenditure sanction.

  • accord administrative approval and expenditure sanction for minor works and works pertaining to maintenance and repairs within the grant placed at the disposal of the School for the purpose

  • prepare estimates of cost of Building and other capital works, minor works, repairs, maintenance and the like.

  • responsible for making technical scrutiny as may be considered necessary.

  • responsible for enlistment of suitable contractors, to accept tenders, to make charges and alterations in the contract and other matters relating to the construction of the building, within the approved estimates subject to report to the Executive Council for confirmation and to give direction for departmental works, where necessary.

  • perform such other functions in the matter of construction of the Building and development of land for the School as the Executive Council may entrust to it from time to time.

APPROVAL OF ALL THE MATTERS RELATED TO ACADEMICS AND FINANCE

All the matters recommended by the Academic Council, Building Committee and Finance Committee are placed before the Executive Council of the School for its approval. The Executive Council has the following powers and functions:

  • Subject to the provisions of the Memorandum of Association and Rules of the School, Executive Council shall have the management and control of the affairs and administration of the funds and; 'properties' of the School, and shall have the responsibilities for control of the affairs of the School.

    Provided always that the Executive Council shall have full powers in the matter of expenditure from approved budget provision.

  • Without prejudice to the provisions of sub-rule (i) above, the Executive Council shall have the following powers/functions:-

    • make decision on questions of policy relating to the administration and working of the School;

    • prescribe such Regulations as it shall think proper, for the staff service, preparation and sanction of expenditure, execution of contracts, investments of funds of the School, and the sale or alteration of such investments and for any other purposes that may be necessary;

    • to institute fellowships, scholarships, studentships, medals and prizes;

    • to prepare annual report and the annual accounts and budget estimates of the School for the ensuing financial years as it thinks fit;

    • to prepare proposals on the developmental programmes of the School;

    • to create teaching and academic posts, to determine the number, qualifications, and cadres and emoluments of such posts and to define the duties and conditions of service of the academic staff of the School in consultation with the Academic Council;

    • to make regulations to appoint examiners and moderators and if necessary to remove them and to fix their fees, emoluments and traveling and other allowances on the recommendations of the Academic Council;

    • to prescribe regulations for the terms and emoluments for the appointment of Visiting Faculty members, in consultation with the Academic Council;

    • to make regulations on the conditions of residence, discipline of students, in consultation with the Academic Council;

    • to makes regulations on the admission/enrolment of students, formulation/ institution of Courses of Studies and Research programmes, examinations to be held for the Course of Studies on the recommendations of the Academic Council;

    • to exercise such other powers and perform such other duties as may be conferred or imposed upon it by the Memorandum of Association or the Rules.


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SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI

The School follows norms set up for various items of work as laid down in the School's manual, concerned nodal Ministry, Ministry of Personnel, Public grievances and Pensions, CVC, and other guidelines circulars instructions Laid down by the institute General Body, Executive Council, Building and Works Committee and other various committees set up by the authorities. For day to day functioning of various units in the Institute the time limits for disposal of important receipts are fixed by the senior officials at dak stage wherever needed. The time limit for disposal of cases depends upon their nature and various levels involved in taking necessary decisions.

The Executive Council has framed various regulations for regulating functioning of various aspects. These are generally followed in disposing of cases. There are also specific committees for guidance and recommendations for disposal various matters.


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SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI

Acts, Rules, Regulations, Instructions, Manuals and Records held by the School or under its control or used by its employees for discharging its functions

Part-I: General

The School follows its laid down instructions, rules and regulations approved by the competent authorities. Wherever necessary, the Institute observes various instructions and guidelines issued by the Government of India and financed Ministry (Ministry of HRD), other concerned Ministries forwarded by the Administrative Ministry to the Institute. For general administration the Institute observes the Govt. Rules like F.R & S.R., GFR, Leave Rules, and LTC etc. the Institute has approved its own Delegation of Financial Rules suited to the nature of functions in the School.

Part-II: Acts, Rules, Regulations, Instructions, Manuals, Records specified to the Institute which are used for discharging its functions

Details of Acts, Rules, etc., which are specific to the School are given below:

  1. Memorandum of Association of the School.

  2. Recruitment Rules for Faculty Positions

  3. Recruitment Rules for the post of Registrar

  4. Recruitment Rules for the post of Dy. Registrar

  5. Recruitment Rules for the post of Assistant Registrars

  6. Delegation of Financial Powers

  7. Guidelines related to Disposal of Weeding of old records

  8. Staff Service Regulations (Revised)

  9. Leave Provision

  10. Sabbatical Leave Rules (Revised)

  11. Merit Promotion Scheme for Teachers

  12. Code of Professional Ethics for Teachers

  13. Allotment of Residences (Staff Quarters)

  14. Consultancy Rules

  15. Powers and Functions of Board of Studies

  16. Powers and Functions of the Heads of the Departments of Studies

  17. Powers and Functions of the Dean of Studies

  18. Mode of Appointment of Head of the Department of Studies

  19. Guest Faculty of the School

  20. Assistance to Faculty for Writing Book

  21. Norms for Educational Tours

  22. Institution of Medals/Awards/Prizes/Scholarships etc.

  23. Medals/Prizes Awards Instituted by the School

  24. Admission of Foreign Nationals as Students in Academic/Research Programme of the School

  25. Students' Council

  26. Students' Aid Fund

  27. Migration of Students of Undergraduate Course from/to Recognized School/Institutions in Architecture

  28. Overseas Research and Development Centre


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SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI

Statement of the categories of documents that are held by the Institute or under its control

  1. Annual Report of the Institute

  2. Audited Statement and Audit Report of the Institute

  3. Financial Sanctions

  4. Orders of appointment of officers in the Institute

  5. Orders regarding nomination of officers in different committees

  6. Orders constituting committees from time to time

  7. Circulars and Office Orders issued from time to time

  8. Correspondence with various Bodies/ Agencies/ Persons

  9. Deputation orders of the employees in other Departments/bodies

  10. Orders regarding foreign visits of the employees of the Institute

  11. Memorandum of Understanding /Contracts/Agreements executed with various Universities/Institutes/ Agencies etc.

  12. Press releases issues from time to time

  13. Admission circulars issued for admission to various courses

  14. Examination notices and other instructions issued for the students from time to time

  15. Syllabus for various courses maintained in every Department of Studies


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SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI

Particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of Institutes policy or implementation thereof

Draft Policy documents under consideration and reports of committees are consulted in the various committees for eliciting comments and views of the various segments of the organization both academic and administrative. The papers when finalized are placed before the Executive Council/ General Council for approval and implementation. This being an autonomous Institution, the policy instructions are generally issued by the Ministry of Human Resource Development through due process of consultation with necessary Government machinery and public consultation system.


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SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI

Statement of Boards, Councils, Committees, or other Bodies consisting of two or more persons constituted as a part of the School or for the purpose of its advice and as to whether meetings of those Boards, Councils, Committees and other bodies are open to the public or the minutes of such meetings are accessible for public

Sl.No Name of the Board Council/Committee/
Other Bodies
Whether minutes of these Bodies open to public Whether minutes of their meetings accessible to public
1.

2.


3.

4.


5.

6.


7.

8.


9.

10.


11.


12.

13.



14.


15.
Office Council

Local purchase Committee

Canteen Committee

Committee for review of syllabus

Purchase Committee

Building & maintenance Committee

Academic Council

Syllabus review Committee

Executive Council

Committee to review Facilities for handicaps

Hindi Salahakar Committee

Medals award Committee

Official Language Implementation and Monitoring committee.

Selection Committee for recruitments, etc.

Any other Committee
No

No


No

No


No

No


No

No


No

No


No


No

No



No


No
No

,,


,,

,,


,,

,,


,,

,,


,,

,,


,,


,,

,,



,,


,,


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SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI


Directory of officers and employees of the Institute

Director

1.         Prof. A.K. Sharma

Dean of Studies

2          Prof. Kavas Kapadia

Registrar

3          Dr. D.R. Bains



DEPARTMENT OF STUDIES

(A) Department of Architecture

4          Prof. Neerja Tikku,

            Professor and Head of the Department of Architecture

5          Prof. (Dr.) Arvind Krishan,

            Professor of Civil Engineering

6          Prof. Malay Kumar Chatterjee,

            Professor of Architecture and Associate Head of the Department of Architecture

7          Prof. I.M. Chisti,

            Professor of Architecture

8          Prof. Satish Khanna,

            Professor of Architecture

9          Prof. M.L. Bhari,

            Professor of Architecture

10        Prof. Manoj Mathur,

            Professor of Architecture

11        Prof. Aruna Ramani Grover,

            Professor of Architecture

12        Prof. Anil Dewan,

            Professor of Architecture

13        Prof. Jaya Kumar,

            Professor of Architecture

14        Prof. Y.K. Jain,

            Professor of Civil Engineering

15        Dr. Ranjana Mittal,

            Assistant Professor of Architecture

16        Shri P.Raja Prakash,

            Lecturer in Architecture (Sr.Scale)

17        Shri S.K. Aaditya,

            Lecturer in Architecture

(B) Department of Industrial Design

18        Prof. Mandeep Singh,

           Professor and Head of the Department of Industrial Design

(C) Department of Physical Planning

19        Prof. (Dr.) Ashok Kumar,

           Professor and Head of the Department of Physical Planning

20        Prof. Raman Dev Surie,

           Professor of the Department of Physical Planning

21        Prof. (Dr.) Mahavir,

            Professor of the Department of Physical Planning

22        Dr. Mayank Mathur

           Assistant Professor of the Department of Physical Planning

23        Dr. Rabidyuti Biswas,

           Assistant Professor of the Department of Physical Planning

24        Dr. Poonam Prakash,

           Assistant Professor of the Department of Physical Planning

(D) Department of Building Engineering And Management

25       Prof. V.K. Paul,

            Professor and Head of the Department of Building Engineering and Management

26        Prof. (Dr.) Kuldip Chander,

            Ph.D. Professor of the Department of Building Engineering and Management   

27        Prof. (Dr.) V. Thiruvengadam,

            Professor of Building Engineering and Management

(E) Department of Urban Design

28        Professor K.T. Ravindran,

            Professor and Head of the Department of Urban Design

(F) Department of Architechtural Conservation

29        Ms. Anuradha Chaturvedi,

            Assistant Professor and Head of the Department of Architectural Conservation

30        Prof. Nalini M. Thakur,

            Professor of Architectural Conservation

31        Prof. Priyaleen Singh,

            Professor of Architectural Conservation

(G) Department of Urban Planning

32        Prof. (Dr.) Sanjukta Bhaduri,

            Professor and Head of the Department of Urban Planning

33        Prof. Kavas Kapadia,

            Professor of the Department of Urban Planning

34        Shri M. Palaniappan

            Assistant Professor of the Department of Urban Planning

(H) Department of Regional Planning

35        Prof. (Dr.)  N. Sridharan,

            Professor and Head of the Department of Regional Planning

(I) Department of Environmental Planning

36        Prof. (Dr.) Meenakshi Dhote,

            Professor and Head of the Department of Environmental Planning

37        Prof. (Dr.) Shovan K. Saha,

            Professor of Environmental Planning

(J) Department of Housing

38        Prof. (Dr.) P.S.N. Rao,

            Professor and Head of the Department of Housing              

39        Prof. (Dr.) Neelima Risbud,

            Professor of the Department of Housing

40        Prof. Subir K.Saha,

            Professor of Department of Housing

(K) Department of Transport Planning

41        Prof. (Dr.) Sanjay Gupta,

            Professor and Head of the Department of Transport Planning

42        Prof (Dr.) Vinay Maitri,

            Professor in Programming

43        Prof. (Dr.) P.K. Sarkar

            Professor of Department of Transport Planning

44        Prof. A.K. Sharma,

            Professor of Department of Transport Planning

45        Shri Sewa Ram,

            Assistant Professor of Department of Transport Planning (Sr. Scale)

(L) Department of Landscape Architecture

46        Prof. (Dr.) Surinder Suneja,

            Professor and Head of the Department of Landscape Architecture

47        Prof. (Dr.) Rommel Mehta,

            Professor of the Department of Landscape Architecture

(M) Centres for (i) Analysis And Systems Studies (ii)GIS (iii)Remote Sensing

48        Dr. Vinay Maitri,

            Professor in Programming

Administration
1. Dr. D.R.Bains Registrar
2. O.P.Verma Assistant Registrar
3. N.K. Sharma Assistant Registrar
4. Ashok Sharma Assistant Registrar
5. S.P.Srivastava Technical Officer (Lab)
6. Ms. Nazma Rizvi Documentation-cum-Publication Officer
7. Ms. Sushila Rani Section Officer
8. Ms. Jagjeet Kaur Section Officer
9. Anuj Bhardwaj Section Officer
10. Anandi Sahani Section Officer
11. R.K. Thakur Section Officer


Supporting Staff
1. Ms. Manju Rani Senior Assistant
2. Prakash Dewani Senior Assistant
3. Ms. Usha Bhambri Senior Assistant
4. Asim Guha Senior Assistant
5. Haresh Lalwani Senior Assistant
6. Ms. Rajni Nayyar Senior Assistant
7. Kishori lal Senior Assistant
8. J.B.Singh Senior Assistant
9. Ms. Bimla Rani Sr. P.A. to Director
10. Ms. Revathy Sekhar Personal Assistant
11. Ms. Sushma Minhas Personal Assistant
12. Ms. Kanta Bakshi Personal Assistant
13. Ms. Renu Anand Personal Assistant
14. Kamal Kumar Arora Personal Assistant
15. Rajesh Kumar Jaryal Personal Assistant(on deputation)
16. Sanjeev Kumar Joshia Stenographer (Jr.)
17. Prem Techchandani Technical Assistant (Prog.)
18. Satish Rawtani Audio-Visual Assistant
19. Sushil Khandelwal Audio-Visual Assistant
20. Vinod Kumar Assistan Photographer
21. Mahavir Prasad Hindi Translator
22. Jagdish Kumar System Operator
23. Shanti Swaroop System Operator
24. Ms. Daisy Jocob Librarian Grade- II
25. Hargian Singh Senior Library Assistant
26. Ms. Sushma Devgun Jr. Assistant
27. Ms. Lalita Dhall Jr. Assistant
28. Rakesh Sharma Jr. Assistant
29. Pratap Singh Jr. Assistant
30. Ashok Kumar Sharma Jr. Assistant
31. Ashwani Kumar Chadha Jr. Assistant
32. Patras Toppo Jr. Assistant
33. Renu Bala Sharma Jr. Assistant
34. Om Prakash Nimiya Jr. Assistant
35. Ms. Veena Yadav Jr. Assistant
36. Om Pal Singh Building Maintenance Inspector
37. Balbir Singh Negi Security-cum-Sanitation Inspector
38. Subhash Chand Driver (Grade-I)
39. Jobey Mathew Driver
40. Chaman Singh Driver
41. Ajay Kumar Sharma Lower Division Clerk
42. Shakuntla Batra Lower Division Clerk
43. Shakuntla Batra Lower Division Clerk
44. P.K. Mehta Lower Division Clerk
45. Kiran Punia Lower Division Clerk
46. Manohar Lal Lower Division Clerk
47. Kamal Kishore Tuteja Lower Division Clerk
48. Poonam Lower Division Clerk
49. Kiran K. Kaul Documentation Clerk
50. Sushil Kumar Mechanic
51. V.K. Sharma Electrician
52. Mohar Singh Hindi Typist
53. Shyam Lal Mehra Library Assistant
54. Tirkey Pramod Nabor Library Assistant
55. Om Prakash Library Assistant
56. Vijay Asnani Gestener Operator
57. Padam Singh Packer-cum-Record Sorter
58. Ms. Dwarika Devi Hostel Caretaker
59. Beer Sain Hostel Caretaker
60. Lovleen Dixit Technical Assistant (Ferro-Printing)
61. Ramesh Chander Group 'D'
62. Om Prakash Group 'D'
63. Netar Pal Group 'D'
64. Soban Singh Group 'D'
65. Daya Chand Group 'D'
66. Anil Kumar Mishra Group 'D'
67. Dhani Ram Group 'D'
68. Krishan Kumar Group 'D'
69. Joginder Singh Group 'D'
70. Hari Ram Group 'D'
71. Ram Raj Group 'D'
72. Om Prakash Group 'D'
73. Udai Singh Group 'D'
74. Ram Rati Group 'D'
75. Mukesh Kumar Group 'D'
76. Satya Kumar Group 'D'
77. Shyam Sunder Mahto Group 'D'
78. R.C.Yadav Lift Operator Grade II
79. Ravinder Kr. Bhardwaj Lift man
80. Rajesh Peon-cum-Helper
81. Rakesh Kumar Peon-cum-Helper
82. Manik Rao Peon-cum-Helper
83. Gaje Singh Peon-cum-Helper
84. Harender Singh Bisht Peon-cum-Helper
85. Bhagwan Singh Peon-cum-Helper
86. Suresh Kumar Peon-cum-Helper
87. Kanwal Kumar Raheja Peon-cum-Helper
88. Kuldeep Kumar Peon-cum-Helper
89. Surinder Kumar Peon-cum-Helper
90. Ram Singh Peon-cum-Helper
91. Bijender Singh Peon-cum-Helper
92. Dinanath Prasad Peon-cum-Helper
93. Nand Kishore Peon-cum-Helper
94. Suresh Tomar Peon-cum-Helper
95. Gobind Ballabh Peon-cum-Helper
96. Paras Nath Mali
97. Vinay Kumar Mali
98. Rajesh Kumar Mali
99. Sucha Ram Peon-cum-Helper
100. Shive Singh Chowkidar / Security Guard
101. Sher Singh Meena Chowkidar / Security Guard
102. Amar Singh Rawat Chowkidar / Security Guard
103. Ishwar Chand Chowkidar / Security Guard
104. Ram Niwas Chowkidar / Security Guard
105. Roshan Lal Cleaner-cum-Farash
106. Ramesh Cleaner-cum-Farash
107. Jai Ram Cleaner-cum-Farash
108. Pappu Singh Cleaner-cum-Farash
109. Jog Raj Cleaner-cum-Farash
110. Subash Cleaner-cum-Farash
111. Arjun Singh Cleaner-cum-Farash
112. Survir Singh Rana Cleaner-cum-Farash
113. Sukh Ram Pal Cleaner-cum-Farash
114. Pheku Ram Cleaner-cum-Farash
115. Rajender Cleaner-cum-Farash
116. Sunil Kumar Cleaner-cum-Farash
117. Mohan Singh Patwal Cleaner-cum-Farash
118. Sunil Kumar Cleaner-cum-Farash
119. Mukesh Cleaner-cum-Farash
120. Ms. Bishambri Cleaner-cum-Farash
121. Ms. Ljja Devi Cleaner-cum-Farash
122. Ms. Rambati Cleaner-cum-Farash


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SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI


Monthly remuneration received by Institute Officials and employees for the month of January, 2008.

NON PLAN

CLASS I & II
Amount (Rs)

1

Prof. A.K. Sharma

Director

48043

2

Prof. Kavas Kapadia

Dean of Studies

48476

3

Dr. D.R.Bains

Registrar

49066

4

O.P.Verma

Asstt. Registrar

26558

5

N.K.Sharma

Asstt. Registrar

22092

6

Najma Rizvi

DPO

28674

7

Sunil P. Srivastava

Tech. Officer (Lab)

32752

8

R.K. Thakur

Section Officer

18099

9

Dr. Arvind Krishan

Prof. of Civil Engg.

58556

10

Prof. Malay K.Chatterjee

Prof. & Associate Head of Architecture

55991

11

Prof. I.M.Chisti

Prof. of Arch.

45304

12

Prof. Satish Khanna

Prof. of Arch.

54709

13

Prof. Mandeep Singh

Prof. & Head of Ind. Design

53555

14

Prof. Neerja Tiku

Prof. & Head of the Department of Architecture

52400

15

Prof. M.L.Bhari

Professor of Arch.

42653

16

Prof. Manoj Mathur

Professor of Arch.

42653

17

Prof. Aruna Ramani Grover

Prof. of Arch.

40498

18

Prof. Meenakshi Dhote

Prof. and Head of the Department of Environmental Planning

40498

19

Prof. Anil Dewan

Prof. of Arch.

40498

20

Prof. Jaya Kumar

Prof. of Arch.

40538

21

Prof. Y.K.Jain

Prof. of Civil Engg.

43730

22

Prof. (Dr.) Ranjana Mittal

Prof. of Arch.

32698

23

Shri P.Raja Prakash

Lecturer in Arch.

29437

24

S.K.Aaditya

Lecturer in Arch.

21510

25

Prof. Kavas Kapadia

Professor of Urban Planning

48476

26

Prof. (Dr.) N.Sridharan

Prof. & Head of Regional Planning

36251

27

Shri M.Palaniappan

Lecturer in Urban Planning

27637

28

Prof. (Dr.) Shovan K.Saha

Prof. of Enviornmental Planning

54709

29

Prof. (Dr.) Desh Bandhu

Prof. of Enviornmental Planning

50151

30

Prof. (Dr.) Sanjukta Bhaduri

Prof. & Head of Urban Planning

46962

31

Prof. (Dr.) Neelima Risbud

Prof. & of the Department of Housing

48476

32

Prof.Subir K.Saha

Prof. of Housing

49534

33

Prof. (Dr.) P.S.N.Rao

Prof. & Head of Housing

35363

34

Prof. (Dr.) P.K.Sarkar

Prof. of Transport Planning

50092

35

Prof. (Dr.) Sanjay Gupta

Prof. & Head of Transport Planning

35363

36

Prof. (Dr.) Sureinder Suneja

Prof. & Head of Landscape Arch.

45304

37

Prof. (Dr.) Rommel Mehta

Prof. of the Department of Landscape Arch.

52400

38

Prof. (Dr.) V.Thiruvengadam

Prof. of BEM

48476

39

Prof. (Dr.) Kuldip Chander

Prof. of BEM

53555

40

Prof. V.K.Paul

Prof. & Head of BEM

33581

41

Prof. K.T.Ravindran

Prof. & HOD, Urban Design

58556

42

Prof. Nalini M.Thakur

Prof. of Arch. Consv.

47419

43

Prof. (Dr.) Priyaleen Singh

Prof. of Arch. Consv.

43400

44

Ms. Anuradha Chaturvedi

Asstt. Prof. and Head of the Department of Arch. Conservation

50866

45

Prof. (Dr.) Mahavir

Prof. of Pysical Planning

53555

46

Shri Narender Singh Dhami

Librarian Grade-A

17650

47

Smt. Jagjeet Kaur

Section Officer

15364

48

Prof. Raman Dev Suri

Professor of Physical Planning

42930

49

Prof. (Dr.) Ashok Kumar

Prof. & Head of Physical Planning

43730

50

Dr. Mayank Mathur

Assistant Prof. & Head of Physical Planning

27749

51

R.Biswas

Assistant Prof. & Head of Physical Planning

24888

52

Dr. Poonam Prakash

Assistant Prof. & Head of Physical Planning

42656

53

Prof. (Dr.) Vinay Maitri

Professor in Programming

50194

54

Shri Sewa Ram

Assistant Prof. of Transport Planning

32586

55

Prof. Ashok Kumar Sharma

Prof. of Transport Planning

21620

56

Sushila Rani

Section Officer

19446

57

Anuj Bhardwaj

Section Officer

17201

 

 


CLASS-III

 

58

Satish Rawtani

Technical Assistant

22190

59

Daisy Jacob

Librarian Grade-II

13830

60

Manju Rani

Senior Assistant

18612

61

Prakash Dewani

Senior Assistant

19766

62

Usha Bhambri

Senior Assistant

14053

63

Asim Guha

Senior Assistant

16303

64

Harish Lalwani

Senior Assistant

16503

65

Rajni Nayyar

Senior Assistant

13196

66

Kishori Lal

Senior Assistant

12127

67

J.B.Singh

Senior Assistant

14380

68

Bimla Rani

Sr. Personal Assistant

20792

69

Ravathy Shekhar

Personal Assistant

17842

70

Sushma Minhas

Personal Assistant

18612

71

Kanta Bakshi

Personal Assistant

18612

72

Renu Anand

Personal Assistant

18548

73

Kamal Kumar Arora

Personal Assistant

18099

74

Rajesh Kumar Jaryal

Personal Assistant

OnDeputation

75

Prem Teckchandani

Technical Assistant

18678

76

Sushma Devgun

Junior Assistant

15149

77

Lalita Dhall

Junior Assistant

15149

78

Rakesh Kumar Sharma

Junior Assistant

13995

79

Pratap Singh Rawat

Junior Assistant

11225

80

A.K.Chadha

Junior Assistant

11943

81

A.K. Sharma

Junior Assistant

10552

82

Patras Toppo

Junior Assistant

12712

83

Renu Bala Sharma

Junior Assistant

12712

84

O.P. Nimiya

Junior Assistant

12969

85

Veena Yadav

Junior Assistant

12199

86

Ajay Kumar Sharma

LDC

11943

87

Shakuntla Batra

LDC

12199

88

Lala Ram

LDC

11943

89

P.K.Mehta

LDC

12379

90

Manohar Lal

LDC

  9283

91

Kiran Punia

LDC

11173

92

Padam Singh Kaim

Packer-Cum-Record Sorter

11686

93

Mohar Singh

Hindi Typist

11018

94

Kamal Kishore Tuteja

LDC

  9471

95

Poonam Saini

LDC

  9278

96

Mahavir Prasad

Hindi Translator

18099

97

Jagdish Kumar

System Operator

17073

98

Shanti Swaroop

System Operator

17073

99

Subhash Chand

Driver Grade-I

11280

100

Balbir Singh Negi

SSI

11943

101

Joby Methew

Driver

  8050

102

Chaman Singh

Driver

  9693

103

Sushil Khandelwal

A.V.Assistant

15790

104

Vinod Kumar

Assistant Photographer

13546

105

Vinod Kumar Sharma

Electrician

11943

106

Hargian Singh

Library Assistant

12964

107

Kiran K.Kaul

Documentation Clerk

11763

108

Shyam Lal Mehra

Library Assistant

  8654

109

T.Pramod Nabor

Library Assistant

  8316

110

Ompal Singh

BMI

12456

111

Lavleen Dixit

Tech. Assistant (Ferro-Printing)

10432

112

Dwarika Devi

Hostel Caretaker

10737

113

Sushil Kumar

Mechanic

 8316

114

Sanjeev Kumar Joshia

Stenographer Jr.

10917

115

Beer Sain

Hostel Caretaker

  9500

 

 

CLASS-IV

 

116

R.C.Yadav

Lift Operator

11524

117

Ramesh Chand

Attendant

  5293

118

Netra Pal

Attendant

  9261

119

Soban Singh

Attendant

  8944

120

Daya Chand

Attendant

10331

121

Kishan Kumar

Attendant

  8050

122

Dhani Ram

Attendant

10107

123

Joginder Singh

Attendant

  7902

124

Ram Raj

Attendant

10052

125

Om Prakash (R.Charan)

Attendant

 8050

126

Udai Singh

Cleaner

  7754

127

Hari Ram

Attendant

  9513

128

Anil Kumar Mishra

Attendant

  7957

129

Paras Nath

Mali

  8276

130

Rajesh

Peon

  7173

131

Satya Kumar

Attendant

  7902

132

Mukesh Kumar

Attendant

  9513

133

Ram Rati

Attendant

  9513

134

Om Prakash (Pratap Singh)

Lib Asstt

  9663

135

Rakesh Kumar

Peon

  9334

136

Vinay Kumar

Mali

  9334

137

Roshan Lal

Cleaner-Cum-Farash

  7754

138

Jai Ram

Cleaner-Cum-Farash

  9334

139

Gaje Singh

Cleaner-Cum-Farash

  9334

140

Manik Rao

Peon-Cum-helper

  7754

141

Pappu Singh

Cleaner-Cum-Farash

  9334

142

Jog Raj

Cleaner-Cum-Farash

  9334

143

Subhash

Cleaner-Cum-Farash

  7754

144

Harender Singh Bisht

Peon-cum-Helper

  9154

145

Bhagwan Singh

Peon-cum-Helper

  9254

146

Shive Singh

Security Guard

  7458

147

Rajesh Kumar

Mali

  5578

148

Suresh Kumar

Peon-Cum-helper

  8593

149

Arjun Singh

Cleaner-Cum-Farash

  8414

150

Bijender Singh

Cleaner-Cum-Farash

  8384

151

Surveer Singh

Cleaner-Cum-Farash

  8384

152

Kawal Kumar Raheja

Peon-Cum-helper

  8384

153

Kuldeep Kumar

Peon-cum-Helper

  6971

154

Sukh Ram

Cleaner-Cum-Farash

  8484

155

Pheku Ram

Cleaner

  8384

156

Surender Kumar

Peon

  8484

157

Ram Singh Bani

Peon-Cum-helper

  8384

158

Rajender

Cleaner-Cum-Farash

  8384

159

Mukesh Kumar (Pushan)

Cleaner-Cum-Farash

  6971

160

Shyam Sunder Mehto

Attendant

  7173

161

Sher Singh Meena

Security Guard

  8230

162

Dina Nath Prasad

Peon-Cum-helper

  6844

163

Nand Kishore

Peon-Cum-helper

  8230

164

Dinesh Chand

Security Guard

     0

165

Sunil Kumar (Late Chhuwara Singh)

Cleaner-Cum-Farash

  6744

166

Mohan Singh Patwal

Cleaner-Cum-Farash

  8230

167

Ravinder Kumar Bhardwaj

Lift Man

  8230

168

Amar Singh

Security Guard

  8285

169

Ishwar Chand

Security Guard

  7847

170

Sunil Kumar (Dharam Pal)

Cleaner-Cum-Farash

  6415

171

Ram Niwas

Security Guard

  7847

172

Ramesh (Rupy)

Cleaner-Cum-Farash

  6515

173

Suresh Kumar Tomar

Peon-Cum-helper

  7847

174

Govind Ballabh

Peon-Cum-helper

  3280

175

Sucha Ram

Cleaner-cum-Farash

  3097

176

Lajja Devi

Cleaner-cum-Farash

  3097

177

Bishambri

Cleaner-cum-Farash

  3097

178

Ram Bati

Cleaner-cum-Farash

  3097

 

 

PLAN

 

179

Anandi Sahni

Section Officer

16512

180

K.N.Biswas

Consultant

15000

181

Dr. Poonam Rathi

Part Time Medical Officer

  8000

182

Dr. A.K.Satsangi

Medical Officer

  8000

183

Irshad Khan

Research Associate

17373

184

Vijay Asnani

Gestener Operator

  7500

185

K.K.M.Chandran

Stenographer

  6500

186

Narender Singh Bisht

Data Entry Operator

  5000

187

Subhash Chander Trehan

Electrician

13000

188

Ramesh Chandra Arora

Civil Engineer

13000

199

S.R. D'Souza

Astt. (consolidated)

  6700




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SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI


Budget allocated to various important areas, agencies, indicating the particulars of plans, proposed expenditures and reports on disbursements made.

  Head of Account
Expenditure up to September 30, 2005
Budget Estimates 2005-2006
1. Pay of Officers
89.27
280.00
2. Pay of Estt.
38.83
92.50
3. Allowances & Hon.
i)
Dearness Allowance
28.72
70.00
ii)
HRA and CCA
34.41
79.50
iii)
Dearness Pay
53.72
108.00
iv)
Other Allowances
2.20
7.50
v)
Transport Allowance
4.15
10.80
vi)
TA & LTC
11.51
25.00
4. CGHS Contribution
0.55
9.25
5. Bonus
-
5.00
6. C.P. Fund contribution interest on CP/GP fund and retirement benefits.
76.21
169.00
7. Stipend/Fellowship/Scholarships/Prizes and Medals
30.61
145.00
8. Remunerations to Paper Setters/ Examiners & Working expenses
2.86
3.50
9. Others Charges
 
 
Ia
Office Stationary, duplicating material, electrical goods, drawings stationery & cleaning materials
1.52
6.00
Ib
Sports goods, prizes & advn. Programmes
-
3.00
II
Consumable articles for Lab. Workshops, Art & Audio-Visual
0.70
2.50
III
Misc. and Contingencies such as postage, telephones, liveries, advertisements & reimbursement of medical expenses
35.73
80.00
IV
Newspapers, news magazines, binding charges and membership fee
0.78
3.50
V
Rent, rates & taxes
51.66
105.00
VI
a. R/M of buildings, gardens & fitting and fixtures
34.26
85.00
 
b. Maintenance of Deptt. of Arch., Planning Building
-
50.00
 
c. Furniture and equipments
0.54
17.00
 
d. Purchase of Bus
-
-
 
e. Building activities at JNU, new campus
0.45
60.00
VII
R/M of staff car
1.17
5.00
VIII
Printing and Publications
1.19
5.50
IX
Participation of Director & faculty in National & International meetings and conferences
2.89
17.00
X
Exhibition, Convocation & Cultural activities
5.77
19.50
XI
Advances to staff
0.50
35.00
XII
Mess subsidy to Hostel
-
10.00
10. Staff Development
 
 
i)
Training Course (Staff Dev. Cum-Capacity Building)
-
2.50
ii)
Reimbursement of cost of books & technical journals and Membership fee to faculty
0.01
1.50
11. Books and Journals and upgrading the Library Documentation
 
 
i)
Books and Journals
1.53
22.00
ii)
Audio-Visual materials
-
2.00
12. Computer facilities/CAD
 
70.00
  Total
511.74
1607.05


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SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI

Manner of execution of subsidy/ concessions programme/ schemes, including the amounts allocated and the details of beneficiaries of such programme

SL.NO.

Name of the Subsidy Programme

Amount Allocated

Manner of Execution

Details of Beneficiaries during 2005-06

1.


SEMINAR GRANT

?
Committee decides.- Faculty gets funding for attending one National seminar every year and for attending International Seminar once In three years.


?


2. SEMINAR GRANT ? Committee Decides fund fo orrganising Seminar/ Workshop ?
3. STUDENTS FEES ? Applications are invited from poor students andd .students Are given monitory Support to the Extent of Rs. ?
4. MERITORIOUS STUDENTS AWARDS ? Committee Decides . Awards for One student From each Discipline of Studies. ?



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SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI

Particulars of Recipients of Concessions, Permits or Authorizations Granted by the Institute

TYPE OF CONCESSION/ PERMITS AUTHORIZATIONS GRANTED

PARTICULARS OF RECIPIENT OF THE CONCESSIONS/ PERMITS/AUTHORIZATIONS

REPAIR & MAINTENANCE OF STAFF CARS M/s Bahl Automobiles (India),
44, DDA, Auto Complex Zamrudpur,
Greater Kailash,
New Delhi

M/s R. Automobiles,
A-8, MCD Market,
Vishnu Degamber Marg,
New Delhi

M/s Delhi Tempo Spares,
210, Janta Market Rani Jhansi Road,
New Delhi

SUPPLY OF PETROL & LUBRICANT M/s Indraprastha Service Station,
Near 'C' Power House,
I.P. Estate, Ring Road,
New Delhi

CLEANING SERVICES M/s Well Protect Manpower Services Pvt. Ltd.,
3550, Arora Chambers ,
Jatwar Street, Darya Ganj,
New Delhi

NAME PLATES ETC. M/s Ram Singar Yadav,
G-124, Laxmi Park,
Najafgarh Road,
Kuwar Singh Nagar, Nangloi,
NEW DELHI

MAINTENANCE OF WATER FILTERS M/s Eureka Forbes Ltd.
Service Points,
2/29, Ansar Road,
Darya Ganj,
New Delhi

M/s Fairdel Technologies (P) Ltd.,
C-B 346, Ring Road,
Naraina,
New Delhi-110028

SECURITY SERVICES M/s Well Protect Manpower Services Pvt. Ltd,
3550, Arora Chambers,
Jatwar Street, Darya Ganj,
New Delhi

MAINTENANCE OF TELEPHONES M/s S.S. Enterprises,
AB-21, Shalimar Bagh,
New Delhi-110088


AMC OF EPABX SYSTEMS M/s BPL Telecom (P) LTd.,
1304-1310, Devika Tower No.6,
Nehru Place,
New Delhi

MAINTENANCE OF PHOTOCOPIER M/s H.C.L. Ltd.,
2nd Floor,
261, Okhla Industrial Estate Ph.-III,
New Delhi

AMC OF FAX MACHINE M/s Setia Informatics,
F-344/1, Tara Bhawan,
Old M.B. Road, Lado Sarai,
New Delhi-110030

CABLE/ INTERNET CONNECTIONS M/s Ernet India,
Electronic Niketan,
6, CGO Complex,
Lodhi Road,
New Delhi-110003

AMC OF COMPUTERS, PRINTERS etc. Taken to computers and printers in the AMC to HP (manufacturer)in progress

PRINTING OF OFFICIAL MATTERS etc. Times Press,
910, Jatwara Street,
Darya Ganj,
New Delhi-110002

REPAIR/MAINTENANCE & AMC OF AIR CONDITIONERS M/s Blue Star Limited,
E-44/12, Okhla Industrial Area,
Phase-II,
New Delhi-110020

M/s Carrier Airconditioning & Refrigeration Ltd.,
40, Shahpur Jat,
Near Asian Games Village,
New Delhi-110049

M/s Voltas Limited,
B-1/J2, Mohan Co-operative Indl. Estate,
Mathura Road,
New Delhi-110044

M/s Hitachi Home & Life Solutions (I) Ltd.,
A-15, Ist Floor,
Mohan Co-operative Industrial Estate,
New Delhi-110044

REPAIR/ MAINTENANCE & AMC OF DEEP FREEZER M/s Blue Star Limited, E-44/12, Okhla Industrial Area, Phase-II, New Delhi-110020

REPAIR/ MAINTENANCE & AMC OF WATER COOLERS M/s Blue Star Limited,
E-44/12, Okhla Industrial Area,
Phase-II,
New Delhi-110020

M/s Voltas Limited,
B-1/J2, Mohan Co-operative Indl. Estate,
Mathura Road,
New Delhi-110044

REPAIR/ MAINTENANCE & AMC OF LIFTS M/s Otis Elevator Company (India) Ltd.,
(Northern Region),
504-505, Rectangle One,
D-4, Saket,
New Delhi-110017





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SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI

Details in respect of the information, available to or held by the School reduced in an electronic form

Detailed information about the School is available on the website www.spa.ernet.in

List of main links pertaining to the School, information which can be accessed through the website, is given below:-

  • Profile of the School of Planning &Architecture

  • Courses

  • Faculty

  • Admission and Fee

  • Admission Form

  • Hostel facilities

  • Resources

  • Centres

  • Academic calendar

  • Alumni

  • Placement


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SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI

Particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use

The School maintains two well stocked Libraries in Planning and Architecture Buildings and inter-disciplinary subjects. It is one of the richest libraries in the field of Planning and Architecture in the Asian region. It serves not only the faculty, research scholars and students but also other organizations through the inter library loan system. The library reading room facilities are open to all. The Library presently has a collection of 78779 books, and thesis/dissertation reports besides a rich collection of reports of International seminar and conference organized by International agencies like UNESCO, WHO, ILO, World Bank etc. The Library receives 250 journals in Planning Architecture and other allied fields. Apart from books and journals the library also maintains a special collection of non-print materials. The Library is a multimedia resource centre.

Total Collection of Books

Particulars

Planning Library

Architecture Library

Total

Journals

950

582

1532

Books

43764

24548

68312

Complimentary

1343

185

1528

Thesis

2259

3212

5471

Dissertations

47

1889

1936

Total

 -

 -

78779



Grand Total  :  77642



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SCHOOL OF PLANNING AND ARCHITECTURE

NEW DELHI

Names, designations and other particulars of the Public Information Officers

In terms of Section 5(1) of the Right to Information Act, 2005, the following officers of the Institute are designated as Public Information Officer/Assistant Public Information Officer in respect of the specific subject matters mentioned against their names:-

Sl. No.

Designation

Name of the Officer Occupying the post on the date of the order

Telephone Number

Subject matter

1. Registrar D.R.Bains
PIO
23702382 All matters relating to the Institute.
2. Assistant Registrar O.P. Verma
APIO
23702375
Extn. 241
"

SCHOOL OF PLANNING AND ARCHITECTURE
4 BLOCK-B, INDRAPRASTHA ESTATE
NEW DELHI


REGULATIONS FOR THE WEEDING OF OLD RECORDS

Regulations



A. FINANCIAL, ADMINISTRATIVE, ACADEMIC & EXAMINATION RECORDS

The destruction of records (including correspondence) connected with Financial, Administrative, Academic & Examination records shall be governed by the following regulations :-
  1. The Following shall on no account be destroyed :
    • Records connected with expenditure which is within the period of limitation fixed by law.
    • Records connected with expenditure on projects scheme or works not completed, although beyond the period of limitation.
    • Records connected with claims to services and personal matters affecting persons in the service except as indicated in the enclosed Annexure.
    • Orders and sanctions of the permanent character, until revised.

  2. The Records enclosed shall be preserved for not less than the period specified against them.

  3. The Director or any other officer empowered by him shall be competent to sanction the destruction of records.

  4. Full details shall be maintained permanatly of all records destroyed from time to time.

  5. while records may be reviewed and weeded out at periodical interval in the light of the retention periods prescribed to avoid their build-up, the attempt should be to year to weed out necessary records. In other words ; the working rule should be "Weed as you go."

  6. The retention period in the case of a file is to be reckoned from the year in which the file is closed (i.e. action therein has been completed) and not necessarily the year which it is recorded.

  7. In the case of records other than files o.g. registers, the prescribed retention period will be counted from the year in which it has creased to be current.

  8. In exceptional cases, a record may be retained for a period longer than specified, if it has certain special features or such a course is warranted. In no case, shorter than the prescribed in the Annexure.

  9. If a record is required in connection with disposal of another record, the former will not be weeded out until after all the issues raised on the latter have marked on the former may have expired in the meantime, in fact, the retention periods initially marked on such records should be reviewed and, where necessary, revised suitably.

  10. Before any pay bills/pay bill registers are destroyed the services of the staff concerned should be verified.

  11. Where a minimum period after which any record may be destroyed has been prescribed, the Director on any other officer empowered by him to do so, may order in writing the destruction of such records on the expiry of that period counting from the last day of the latest financial year covered by the record.

  12. Records not covered in the Rules will be decided by the Director on their merits and in the light of practice followed by University of Delhi and other comparable Institutions.

SCHEDULE

SL.No. Nature of Records Period of retention Remarks
FINANCIAL AND ADMINISTRATIVE RECORDS
1. Payments and recoveries    
i)
Expenditure sanction not covered by Rule (1) (including sanctions relating to grants-in-aid) 3 Years, or one year after completion of audit, whichever is later.  
ii)
Cash Books & Ledgers 10 Years  
iii)
Contingent Expenditure 3 Years, or one year after Completion of audit, Whichever is later  
iv)
CPF/GPF Ledgers 40 Years  
v)
Receipt Books 10 Years  
vi)
Arrear claims (Including sanction for investigation where necessary) 3 Years, or one year after completion of audit,whichever is later.  
vii)
Papers relating to
a) CPF/GPF membership and
b) CPF/GPF Nomination
1 Year Subject to original nomination being placed in service book/services records/ personal file subject to an authenticated copy of the sanction being placed on the personal file.
viii)
Financing of Insurance Policies from CPF/GPF Accounts 1 Year  
ix)
Counterfoils of Cheques 3 Year  
x)
Final withdrawal From CPF/GPF e.g. For house building Higher technical Education of Children etc. 5 Year  
xi)
CPF/GPF Annual statements 1 Year  
xii)
Ta/Transfer TA Claims 3 Years or one year after completion of audit, whichever is later.  
2. Budget Estimates/ Revised estimate 3 Years.
3. Services books of
(a) Officials Entitled to Retirement/terminal Benefits.
(b) other employees.
3 Years after issueof final pension /gratuity payment order
3 Years after they Have ceased to be In service.
4. Leave account of
(a) officials entitled To retirement /Terminal benefits.
(b) Other employees
3 Years after issue of final pension/Gratuity order.
3 Years after they have cursed to be in services.
5. Services Records    
  (a) Nomination relating To family pension & D.C.R. GRATUITY 1 Year subject to nomination in original being placed in service book/Record/Personal File.
  (b) Seniority list 3 Years or till a fresh seniority list is drawn whichever is earlier. Subject to suitable entry being made in the appropriate service records and copy of order kept in personal file.
  (c) Alteration the date of Birth. 3 years  
  (d) Verification of Service 5 Years Subject to a suitable record being kept in Service Book/Record.
6. Expenditure Statements To be weeded out at the end of financial year  
7. (a) Pay Bill Register
(b) pay bills
40 Years
3 Years, or one year after completion of audit, whoever is later.
 
8. Master Rolls 1 Year after Completion of audit.  
9. Bill Register 1 Year after completion of audit.  
10. Files, papers and documents relating to contracts, agreements etc. 5 Years after the contract/ agreement is fulfilled or termination. In case where audit objections have been raised, however the revelant files and documents shall not be destroyed till settlement of the audit objections/one year after defect liability period.  
11. Creation and classification of posts:    
  (a) Continuance/abolition/revival of posts. 1 Year Subject to particulars of Sanctions being noted in establishment / section register.
  (b) Conversion of Temporary posts into Permanent 10 Years  
  (c) Creation of posts Permanent  
  (d) Revision of scales of pay. only standing orders Are to be kept, weeding out superseded ones as and when they become obsolete.  
  (e) Upgrading of posts 10 Years.  
12. Review or determining suitability of employees for continuance in service :    
  (i) Establishment/ sanction Register. Permanent  
13. Arbitration and Litigation cases Permanent Subject to
(a) the file not being closed until the award / judgement becomes final in all respects.
(b) Cases involving important issues are to be retained for a longer period either initially or at the time of review.
14. Notices under Section 80 of Civil procedure code 1 Year if such a notice is followed up by a civil suit, it is to be retained for 3 years or till the clearance of the case.
15. Recruitment Condition of Break in service 5 years Subject to a suitable entry being made in the appropriate services record and copy kept in service book/ per sonal file.
16. Advances:    
  (i) Rules for advances only the standing rules are to be kept, weeding out the old rules.  
  (ii) Grant of advances 1 Year Subject to :
(i) Suitable entries being made in pay bill register.

(ii) In case of motor car/ motorcycle/house building advances.

(a) Copies of sanction being placed on personal files; and

(b) Mortage deeds and other agreements executed being kept separately in safe custody for the period they are valid.
17. Surety bonds executed in favour of a temporary or a retiring employee. 3 years after the bond ceases to be enforceable  
18. Pension/Recruitment    
  (i) Rules and orders
(general aspects)
only the standing rules and orders are to be kept, old rules and orders are to be weeded out  
  (ii) Pre-verification of Pension cases 3 Years  
  (iii) Invalid pension
(iv) Family pension
(v) Other pensions
Till one year after the last beneficiaries of The family pension ceases to be entitled to receive it or 5 years whichever is later.  
  (vi) Gratuity 5 Years  
  (vii) Commutation of Pension 15 Years  
19 Personal files of employees 40 Years or not before 5 Years after the employee ceases to be in service.  
20 File containing general Correspondence relating To transfers, postings, C.G.H.S. Statistics Sanction of advance, Reimbursement of fees etc. CI/EI orders. 3 Years.  
21 Dak Register 1 Year  
22 Typist Diary 1 Year  
23 Issue Diary 1 Year  
24 Section Diary 1 Year  
25 Despatch Register 1 Year  
26 File Register 10 Year (list of Files will be kept before destroying)  
27 Standing Files Permanent  
28 Attendance Register 3 Year  
F. STORES    
29 Stock & Issue
Register
Permanent
(Non-consuable)
 
30 Consumble
Register
One Year
after audit
 
31 Liveries 5 years  
32 Stock verification of stoes 10 Years  
33 Audit objections 3 years after the objection is Dropped.  
EXAMINATIONS AND ACAMEDIC RECARDS
A EXAMINATIONS    
1 Printed question papers relating to all examinations, bound volumes to be retained in the library. permanent  
2 Result Register and Tabulated results. -do-  
3 Institution of medals, prizes etc. and rules and regulations thereof -do-  
4 Unfair means files. -do-  
5 Certificate issue register -do-  
6 Files relating to scheme of examinations. -do-  
7 Award books from examiners Ten Years  
8 Moderation of results-files Five Years  
9 Report of examiners regarding the performance of candidates -do-  
10 Files relating to issue of records, diplomas, certificates, application forms etc. -do-  
11 Award of scholarships, fellowships, medals, and prizes files. -do-  
12 Files relating to examinations conducted on behalf of other authorities. -do-  
13 Practical training certificate files and correspondence. -do-  
14 Cases relating to examination from compulsory test in Hindi -do-  
15 Confidential list of candidates appearing and related item files. Three Years  
16 Appointment of examiners, acceptance and related items files. -do-  
17 Files relating to the appointments of madrators for question papers/ declaration of results. -do-  
18 Conduct of examination
-A-Challans-B-despatch memos, and seating plans
-do-  
19 Files relating to the distribution of answer scripts, examiners. -do-  
20 Date sheet for examinations one year  
21 Checking of results, correspondence, application received thereof and reports. -do-  
22 Files relating to supply of marks to candidates. -do-  
23 Files relating to convocation -do-  
24 Miscellaneous correspondence files relating to examinations. -do-  
25 Files relating to approved jury Penal for examinations. -do-  
26 Files relating to conduct of examinations. -do-  
27 Files relating to notification of attendance of candidates and eligibility certificates received from heads of departments. -do-  
28 Files relating to detention of candidates. -do-  
29 Files relating to remuneration of paper setters and examiners, office copies of bills etc. -do-  
30 Files relating to examination remuneration of internal staff. -do-  
31 Files relating to writing of certificates and related matters. -do-  
32 Files relating to appointment of superintendents for examinations. -do-  
33 Cyclostyled results-spare Copies -do-  
34 Manuscripts of question papers. One year from the date of declaration of results.  
35 Corrected answer scripts received from the examinations. Three months from the date of declaration of results/in case of any dispute one year after dispute is resolved.  
36 Waste stencils of Examination -do-  
37 Entrance Examination answer scripts. -do-  
B. ACADEMIC    
38 Correspondence with heads of departments of studies regarding courses of reading and other matters. Permanent  
39 Syllabi of the course of reading of various disciplines. -do-  
40 Files relating to delegation of -do- power of registrar, director, dean of studies, head of departments. -do-  
41 Admission / enrolment registers. -do-  
42 Personal files of Students Twenty years  
43 Time-table and test schedules under graduate and post-graduate courses. Five years  
44 Files relating to cultural exchange programmers of India and abroad. -do-  
45 Files relating to printing of information bulletin - academic calendar etc. -do-  
46 Recognisation of courses file Permanent  
47 Prize distribution file Five years  
48 Correspondences with U.G.C. Five years  
49 Entrance test question papers -do-  
50 Application forms for Admission to examination -do-  
51 Application forms for enrolment of Ex-students -do-  
52 File relating to enrolment of casual students. -do-  
53 Files relating to appointment of part -time faculty -do-  
54 Files relating to Educational tours etc. -do-  
55 Files relating to the staff detailed for duty during vacation. Three years  
56 Correspondence with University ministry U.G.C. etc. on admission examination and academic matters. -do-  
57 Files relating to refund of fees -do-  
58 Dealing admission files. -do-  
59 Files relating to forwarding of information bulletings, academic calendar etc. to University /Institution etc. -do-  
60 Information bulletin & Prospectus Year wise bulletings to be retained 5 copies each to be sent for reference in the library.  

Table Border